Administrator: Monitoring and Evaluation (SETMIS) at FoodBev Manufacturing SETA

Role purpose

• To administer data verification and submission of performance information to the Department of Higher Education and Training.  

Specific duties:

Monitoring and Evaluation Functions 

•  Assist with ad hoc monitoring and evaluation functions such as learner tracking, data analysis, scanning and filing through the provision of administrative support to the Department.
•  Obtain source data reports and compare with extraction files against performance indicators.
•  Ensure extraction files are signed off for approval prior to quarterly submission.
•  Compile quarterly performance reports based on source data.
•  Ensure quarterly performance reports are verified and approved by management.

Data Submissions Analysed and Reconciled

•  Perform data analysis and compile reports as and when required.
•  Identify and recommend system and process improvements.
•  Reconcile data submissions (quarterly performance reports, MIS, SETMIS flat files, SurveyHub, DHET comprehensive report).
•  Ensure detailed records are kept of data reconciliations for audit purposes.

Data Anomalies Addressed

•  Identify data anomalies / historical data gaps / errors or discrepancies, determine root cause and alert stakeholders in a pro-active manner.
•  Implement processes to address discrepancies, track processes and communicate progress thereof.
•  Interrogate data within the context of SETA’s operations and objectives.

Relationship Management 

•  Ensure healthy and positive working relationships with all departments as well as external stakeholders.
•  Render customer services to applicable stakeholders by performing administrative and other duties on an ad hoc basis, as delegated.

Requirements
Qualifying Criteria

•  A National Diploma NQF 6 or equivalent in Information Science / Informatics, Analysis or related fields.
•  Computer Literacy:  Working knowledge of MS Office Suite; Internet and any other applications required to perform duties. (Excel:  Intermediate or Advanced proficiency level; Data Management and Analysis).
•  General understanding of database management and system integration / interfacing.
•  1-3 years’ experience in Data extraction, conversion and analysis and general administration or similar.