Administrator at Omnia (Pty) LTD

Qualifications

• Matric (Maths and Science)
• Diploma will be an advantage

Experience

• 2-5 Years’ experience

Duties

Report writing:

• Compile data and send to manager for review (e.g. overtime, staff welfare, PPE allocations, leading and lagging indicators)
• Meeting minutes and action recording

Purchase orders:

• Basic procurement of plant specific requirements (e.g. visual management boards, any external staff functions)
• Arrange purchase requisition with the stores and load RFQ’s
• Consults with suppliers on delivery or special needs

Store withdrawals:

• Load store requisitions on systems
• Train team on system when needed

Time & Attendance:

• Printing of exception reports
• Check with team leaders for authorisations
• Capturing of exceptions
• Check time sheets for payroll
• Send to manager for approval

Employee files:

• Create new files and update existing files
• Add all relevant training and notifications to employee files

Travel IT representative:

• Scheduling and booking of any required travel on the OMNIA travel system

SharePoint Document administration:

• Publish documents
• Prompt document review
• Assist Superintendents with ISO requirements and to close of NCRs
• Update training matrix for employees
• Update organogram as per employee movement
• Ensure all legal documents are in order (e.g. up to date and displayed in the dept) e.g. policy’s, appointments, emergency procedures