Administrator: Projects at University of Western Cape

Key Performance Areas (KPA’s):

• Day-to-day administration and support of multiple projects to ensure smooth and timely delivery,
• Schedule meetings and workshops,
• Prepare and document all meeting/workshop agendas and minutes,
• Track sign-off of project artefacts and deliverables,
• Monitor, track and update RAID (Risks, Actions, Issues and Decisions) Log items,
• Assist with the preparation of weekly, monthly and Executive reports,
• Assist with Procurement related activities across multiple projects,
• Financial Administration, including:
• The updating of project financial reports and project budgets,
• Processing Invoices and raising Purchase Orders for project and departmental procurement,
• Maintain all project and document folders,
• Provide responses to ad hoc requests for information on projects,
• Act as a link between the Project Management Office, Vendor/s and University stakeholders as and when required.

Minimum Requirements (Qualification, Skills & Experience):

• Grade 12 Certificate (NQF 4),
• 2-3 Years’ experience within Project Administration,
• Sound technology skills relating to the use of:
• MS Office Excel,
• MS Office Word,
• MS Office PowerPoint,
• Google Business Tools: Meet, Sheets, Docs, Slides as well be able to navigate between team drives, folders, etc.
• Strong planning, organising and time management skills,
• Strong verbal and written communications,
• Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines.

Preferred Qualifications, Skills & Experience:

• Additional post Grade 12 certificate, diploma or BTech Degree within the IT field,
• Experience in using project management software and tools (e.g. MS Project, PPM, PPO),
• Experience and knowledge of project management principles and methodologies (e.g. PMBOK, Waterfall, Prince2, Agile, etc.).

Required Competencies:

• Ability to multitask, working on a number of projects simultaneously with tight deadlines,
• Ability to take initiative and follow instructions,
• Fast learner, able to adapt to change quickly,
• Strong communication and interpersonal skills, as well as the ability to communicate effectively across diverse audiences, both verbally and written,
• Problem solving skills,
• Strong attention to detail,
• Excellent organisational skills.