Administrator SHE (People Living with a Disability) x2 at Sasol

Purpose of Job

• To organize day-to-day operations; perform various administrative tasks and provide administrative support to an assigned team.
• To coordinate all administrative processes and activities to ensure the teams activities run smoothly.
• To avail the provision of high-quality service to team members.

Key Accountabilities

• Prepare safety files for shaft responsible for to ensure communication reach employees

Capture information on database with regards to:

• Safe Declaration
• Plan Task Observation
• Communication
• Standard Operating Procedure Communication
• Work instructions
• Assist during risk assessments with typing
• Assist during incident investigations with typing
• Provide up to date presentations for VPC meetings for shaft
• Scanning of documentation received from shaft and saving of information on sharepoint
• Ability to communicate clearly with employees receiving files
• Provide administrative support in order to optimize workflow procedures in the office.
• Maintaining hard copy & electronic files and records so they remain updated and easily accessible.
• Planning and co-ordination of appointments, meetings and maintain calendar.
• Where applicable treat information with the utmost confidentiality.
• Attends meetings, write effective meeting minutes and distribution thereof.
• Supports the shaft with filing and administration duties.
• Optimize and control resources cost effectively within budget.
• Ensure performance and quality of internal capabilities.
• Maintains files and  attendance reports,
• Maintains databases for work captured for shaft.
• Co-ordinates and implements office procedures and frequently has responsibility for specific projects and tasks.
• Demonstrate the ability to use technology and equipment.
• Adhere to all safety standards and procedures.
• Application, adherence and compliance of legal requirements, policies, practices, standards, procedures, guidelines and methods.
• Provide solutions aligned with business unit goals and values aligned legal requirements.
• Manage work planning and delivery according to timelines.
• Serve stakeholders through quality information, service solutions and value creation.
• Provide efficient and high quality services to internal and external customers.
• Apply a collaborative and consultative approach which consistently meet business needs.

Formal Education

•  National Senior Certificate (Grade 12)

Knowledge & Experince

• Microsoft Office Experience

Working Experience

• Experience: 3+ relevant years preferably in Safety, Health and Environmental teams