Administrator at Staff Solutions

Purpose of the Role

• To provide temporary administrative support to the branch accounts function by assisting with the preparation, uploading, and processing of supplier payments. The role ensures the continuity of branch operations through the accurate and timely handling of supplier payment information and related administrative activities.

Key Responsibilities
Supplier Payment Administration

• Collate and verify supplier payment requests and supporting documentation for completeness and accuracy.
• Capture and upload supplier payment details onto the internal EDS system for approval.
• Monitor payment approval status and follow up on outstanding approvals where necessary.
• Distribute remittance advice to suppliers once payments have been processed.
• Maintain accurate records and filing systems for payment documentation and correspondence.

General Administrative Support

• Provide administrative assistance to the accounts function as required.
• Support the team in maintaining efficient and compliant payment processes.

Minimum Requirements

• Grade 12 (Matric) or equivalent.
• Relevant administration or bookkeeping qualification will be advantageous.
• Code 8 Driver’s Licence.
• Minimum 2 years’ experience in a similar administrative or accounts-related role.
• Previous experience in an Accounts Payable environment will be advantageous.
• Proficient in Microsoft Excel and data-capturing systems.
• Able to read and write in English.

Key Competencies & Personal Attributes

• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Ability to manage high volumes of work while meeting deadlines.
• Professional communication and interpersonal skills.
• Ability to work independently and maintain confidentiality.
• Reliable, methodical, and customer-service oriented.