Administrator at Tsebo Solution

• Tsebo Facilities Solutions is looking for a Administrator to provide efficient administrative and basic financial support to Backbone projects by managing purchase orders, invoices, supplier records, and reporting, while ensuring compliance with company policies and service standards.

Duties & Responsibilities    
Account & Financial Administration

• Capture, verify, and process invoices, delivery notes, and purchase orders accurately.
• Ensure invoices are authorised and suppliers are paid timeously.
• Liaise with Procurement, vendors, and internal stakeholders to resolve queries and discrepancies.
• Maintain accurate vendor, purchase order, and payment records.
• Escalate unresolved issues to Project Managers or Line Management when required.

Administrative Support

• Provide effective day-to-day administrative support to ensure uninterrupted workflow.
• Manage sensitive information and reports in line with confidentiality requirements.
• Communicate regularly with internal teams, customers, and suppliers.
• Identify and support process improvements to enhance efficiency and turnaround times.
• Customer Service & Reporting Respond to and resolve customer and supplier queries promptly.
• Prepare weekly and monthly project reports, statistics, and presentations as required.
• Maintain professional supplier relationships and manage conflict constructively.

Compliance & Additional Duties

• Adhere to DSFM SHEQ policies, procedures, and quality standards.
• Perform additional tasks as required to support operational sustainability.
• Take accountability for own performance and professional conduct.

Skills & Competencies

• Strong communication and interpersonal skills
• High attention to detail and numeracy skills
• Good organisational, time management, and problem-solving ability
• Ability to work independently and under pressure
• Professional, customer-focused, and ethical approach

Behavioural Competencies 

• Emotional intelligence and resilience
• Ability to follow procedures and maintain confidentiality
• Results-driven with a strong work ethic
• Adaptable, reliable, and service-oriented

Qualifications    

• Grade 12 (non-negotiable)
• Elementary Bookkeeping
• Minimum 3 years’ experience in an administrative or finance environment
• Intermediate Excel skills
• Experience working with multiple stakeholders

Deadline:30th March,2026