Analyst - Assets & Fleet Management (Level 7), Head Office - Bridgetown at CapeNature

• The position reports to the Team Leader: Assets, and is mainly to monitor, safeguard and accurately report on fixed assets and the fleet of vehicles.

Job Functions include:

Key Performance Area: Maintain accurate and credible entity’s fixed asset register

• Monitor if all assets are correctly captured on the system
• Allocation of inventory and bar code to assets
• Receipt of all moveable assets
• Responsible for analysing of data related to fixed assets, including but not limited to WIP project.
• Monitoring assets for compliance with asset control prescripts
• Promote correct implementation of sound asset management practice within the entity

Key Performance Area: Reconciliation of the fixed asset register against the general ledger

• Calculate monthly depreciation
• Analyse the fixed assets details against the general ledger
• Prepare a monthly reconciliation with supporting schedule of the asset register to the relevant accounting records.
• Perform fixed asset register checks and reconciliations

Key Performance Area: Physical verifications of assets and Inventory list 

• Execute asset verification and update asset register accordingly
• Maintain asset verification process in line with policies and procedures
• Escalate the findings to the team leader
• Make necessary recommendations to resolve discrepancies. Update the asset register in terms of GRAP requirements.
• Update an inventory list as per the outcomes of asset verification

Key Performance Area: Monitoring of fixed assets and management asset reporting and analysis 

• Monitor the need for repairs and maintenance of assets
• Informing, guiding and advising entity employees on asset management matters
• Track the monthly movements of assets
• Obtain monthly assets confirmations from the relevant custodians
• Provide inputs for the financial statements (interim and annual) when is required. 

Key Performance Area: Disposal Management

• Collate a list of assets for disposal
• Collect assets identified for disposal and prepare for disposal process
• Ensure that all assets identified for disposal are separated from the rest of assets that are still in use
• Ensure the asset from the asset register following receipt of an approved disposal schedule are removed
• Ensure that disposal documentations are kept safe for record and audit purpose

MINIMUM REQUIREMENTS:

Qualifications and Experience

• NQF level 6 finance or accounting qualification
• BCom or similar finance related degree or equivalent NQF level 7 qualification in finance or accounting would be preferred
• Minimum 5 Years’ experience in Asset Management and Disposal
• Valid EB (Code 8) Driver’s license.
• Proven experience and knowledge of GRAP
• Knowledge and experience of the PFMA and related treasury regulations in respect of Assets and asset management
• Experience of working in a multi-location environment would be an advantage
• Sage Intacct experience will be an advantage

Competencies

• Strong analytical skills
• Creative problem-solving skills
• Ability to function independently and within a team
• Computer literacy plus proficiency in MS Excel
• Detail Orientated
• Integrity