Asset Accountant (FTC 36 Months) at AVIS

Key deliverables and outputs

Strategic/Financial

• Drive towards continuous improvement to enhance and optimize new and existing processes.
• Support the development and implementation of the Fleet saver processes to ensure maximum, effective benefits.
• Ensure that all asset processes are documented and readily available for review and reviewed continuously for relevance and practicality.
• Ensure that at any given reporting period, all assets are complete, accurate and exists.
• Guide and support direct reports.
• Implement and manage the asset tagging and counting process of PPE.

 Operational

• Analyse Natural report for accuracy, make adjustments if necessary.
• Compile and interpret reports for use by internal parties.
• Review corresponding standard journals (e.g. fleet interest and depreciation and Fleet movement)
• Compile fleet movement summary of all fleet owners for the month and submit to Financial Manager.
• Review and complete required account reconciliations monthly.
• Complete specified projects timeously to enhance the functionality of the team.
• Review weekly and monthly recons timeously.
• Compute the depreciation adjustment for vehicles of fleet vehicles.
• Monitor inactive vehicles on fleet saver and follow due processes.
• Complete and recalculate Tax information.
• Update status of stolen and recovered vehicles in Wizard and Natural systems.
• Review monthly accrual for outstanding vehicle lease charges and lease write-offs.
• Compile manufacturer advertising subsidy.
• Review inter-company VAT journals.
• Review supplier reconciliations by reconciling statements to accrued outstanding deliveries/payments
• Review UC stock and fleet control list and amend Wizard status to 'disposed'.
• Generate and Review disposal report, confirm lease buyback cars were collected and change status to 'deleted'.
• Maintain Intercompany reports with related parties
• Ensure all vehicle payments are processed accurately and timeously.
• Ensure that orders are raised for all vehicle payments timeously.
• Ensure that all license and registration fees are processed timeously for new vehicles.
• Ensure sufficient cash flow available.
• Ensure preparation of documents and payment arrangements are done as per procedure.
• Ensure all lease distribution, analysis, payment and GL recon are processed monthly.
• Review price changes by comparing order price to invoice.
• Review the purchase and turn-back price and amend in Natural system.
• Ensure all written off vehicles processed as per procedure.
• Assist in budget process relating for assets.
• Identify discrepancies or variances in financial and budget reports, and take corrective action where appropriate.
• Seek specialist advice and support where required.

Stakeholders (internal & external customers, suppliers, shareholders, communities) 

• Attend all team meetings and daily huddles as scheduled.
• Be the contact person regarding fleet payments with banks, suppliers and business.

Employees

• Provide clear direction and decisive leadership to direct reports, ensuring all are aligned to the goals and have a clear purpose.
• Set clearly defined performance standards / targets for direct reports, holding them accountable to achieve these and providing support and guidance where needed.
• Create and maintain a constructive atmosphere within the team, engaging and motivating direct reports to always give their best, while respecting any areas of diversity (whether areas of expertise, cultural, gender, age, background, etc.)
• Ensure direct reports adhere to set business policies and procedures, emphasising the importance of general discipline at work and objectively correcting and handling any deviations as they arise.
• Resource and staff the team appropriately, considering the relevance of current and new jobs as well as the most suitable ways in which to place or replace any vacancies.
• Set the example to the team and deliver on the employee value proposition by leading the team and the business in line with the Avis Leadership Behaviours.
• Support and encourage direct reports to drive their own individual development plans in order to further grow as professionals in their jobs.

Internal and External Stakeholders

• The role requires close engagement and collaboration with key internal and external stakeholders.

Internal Stakeholders

• Finance team, Fleet team, Treasury team, SA Car Sales team, Botswana and Namibia Country Managers.

External Stakeholders

• Build collaborative working relationships with Suppliers and financiers

Requirements
Academic Qualifications 

Essential: 

•  B Comm Accounting/CIMA
• Valid driver’s license

Advantageous:

• B Comm Hons

Work Experience

Essential:

•  Minimum 3 years working experience in a financial environment.

Advantageous:  

• Demonstrated experience in accounting and capitalization for fixed assets in a large complex organisation.