Assistant Director: Administration at The Department of Home Affairs

What we do

The Department of Home Affairs offers a multitude of services to the citizens of South Africa, as well as foreigners who wish to visit, work or stay in South Africa. The Departments core functions are:

Civic Service:

•  Maintaining the National Population Register (NPR)
• Managing the birth, mar...
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  Assistant Director: Administration

  • Job Type Full Time
  • Qualification Bachelors
  • Experience 3 years
  • Location Gauteng
  • Job Field Administration / Facilities 

  REQUIREMENTS :

  • An undergraduate qualification in Office Management and Technology, Business Management, Administration Management, Public Management or Public Administration at NQF level 6 as recognized by SAQA.
  • 3 Years’ experience at Supervisory / Senior Administrative Officer is required. Experience in Administrative support and monitoring of the budget is required. 

  DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:

  • Facilitate finance and administration processes within the unit. Control the administration of office maintenance, financial, human resources, and procurement matters in the Unit. Control the flow of correspondence and monitor target dates and turnaround times. Facilitate the management of the Chief Directorate's financial projections/analysis, reporting. Compile financial and administration reports and documents (S&T claims and travelling).
  • Provide expert advice to administrators in the Chief Directorate on the consolidation of the Directorates’ budget/ financial information. Facilitate and monitor the budget of the Chief Directorate according to Medium Term Expenditure Framework processes in the Office. Ensure the effective compilation of budget and cash flow projections, analysis, and reporting. Manage a variety of administrative duties related to human resources, financial administration and provisioning services at the operational level. Coordinate the budget of the Chief Directorate on the spending plan, expenditure and budget of the Chief Directorate.
  • Monitor financial and budget allocations with administrators in the Chief Directorate. Evaluate financial documents for completeness, format and linguistic correctness. Management of the communication system, e.g. (documentation flow, system development, follow-up system and target dates). Convene and attend Chief Directorate meetings and act as secretariat during meetings. Monitor financial irregularities and take on precautionary measures to prevent unauthorised, wasteful, and fruitless expenditure. Liaise with Directors and administrators in the Chief Directorate in consolidating budget reports, including narrative and any recommendations. Facilitate the management of Assets in line with Asset and Supply Chain Management Framework. Facilitate the effective operational and administrative support to the Chief Director. Ensure effective risk and compliance management related to Finance and Supply Chain Management. Ensure effective and efficient management of human, physical and financial resources within the Unit. 

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  Method of Application

  Interested and qualified? Go to The Department of Home Affairs on www.dpsa.gov.za to apply

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