Assistant Director: Performance and Ethic Administration at Western Cape Education Department (WCED)

REQUIREMENTS :

• National Senior Certificate (or equivalent) and a Three-year relevant qualification. 5 years relevant experience.
• Knowledge: Knowledge of people management and ethics administration related process. Knowledge of people management and ethics administration related systems. Knowledge of related prescripts. Knowledge of performance management systems. Ensure compliance with educator and public servant prescripts. Labour Relations Act, 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act 75 of 1997. Knowledge of other related legislation.
• Skills: Numeracy. Literacy. Language skills. Computer literacy. Project management. Ability to analyse, conceptualise and interpret policy. Conflict resolution. Presentation. Problem solving. Analytical thinking. Communication written and verbal. Report writing skills.

DUTIES :

• Operationalize, coordinate and administer the pay progression, grade progression and other performance related incentives (SL 1-12 and Educators). Manage the process for the identification of all relevant employees in terms of Education Management Service (EMS), Performance Management and Development System (PMDS), Quality Management System (QMS), Staff Performance Management and Development System (SPMDS) and relevant Occupation Specific Dispensations (OSDs) who are eligible for pay progression. Provide guidance in the preparation of a database of all who are eligible for pay progression and request Personnel and Salary system (PERSAL) user support for a programmatic finalisation of the pay progression. Provide guidance in the creation of a database of all employees in terms of SPMDS eligible for performance related incentives and quality assure the information for transaction purposes. Manage the process for the identification of all relevant employees eligible for grade progression, determine relevant dates and financial implications where applicable, and quality assure the information for transaction purposes. Operationalize and report on compliance to E-Disclosures. Manage the process for the identification of designated employees to disclose their financial information.
• Develop and disseminate communique to ensure compliance. Plan, develop, facilitate and provide capacity building interventions to designated employees. Analyse and report on compliance and recommend actions where there are transgressions. Ensure that relevant information is prepared for disciplinary action where there are transgressions. Follow up and maintain a database of all transgressions for audit purposes. Coordinate the verification process. Report to the Department of Public Service and Administration, Public Service Commission and other relevant statutory bodies. Facilitate the implementation and reporting on life-style audits within the department in accordance to prescripts. Provide capacity building with regards to ethics administration. Provide guidance to line managers and employees on the compilation of performance agreements (SL 1-12) on PERMIS. Advise and guide and support line managers and individuals on the compilation of performance agreements on PERMIS. Quality assure reports on compliance rates for oversight and moderation purposes. Consolidate and provide capacity building interventions in this regard. Provide guidance and advice regarding performance management policies and systems (SL 1-12). Quality assure SPMDS documents including performance agreements and reviews. Manage the administrator function on the performance management systems (PERMIS) (SL 1-12) by overseeing the administrator function, providing troubleshooting solutions and coordinating and handling queries relating to the performance management system. Develop and conduct capacity building interventions relating to performance management system.
• Operationalize the performance evaluation processes (SL 1-12). Facilitate the establishment and appointment of moderation committee members. Provide guidance and advice throughout the performance moderation process. Oversee the recording of outcomes of all performance moderation processes. Coordinate the compilation of reports on performance management including trends relating to training needs and development gaps identified. Operationalize the probation processes (SL 1-12 and educators). Ensure the establishment and maintenance of a database of all employees on probation. Manage the requesting of probationary reports on a quarterly basis. Quality assure relevant documentation for probations to be confirmed. Advise the Performance Management and Advisory Services component where probationary periods are extended. Operationalize and report on compliance to Remunerative Work Outside of the Public Service (RWOPS). Develop and disseminate communique to highlight the importance of RWOPS completion. Manage the process to obtain approval for RWOPS applications. Draft relevant reports regarding RWOPS applications and approvals.
• Quality assure information provided against relevant sources such as the Companies and Intellectual Property Commission. Consolidate relevant information for disciplinary action where there are transgressions. Ensure the establishment and maintenance of a database of all transgressions for audit purposes. Provide information to relevant role-players on RWOPS applications and statuses. People Management. Participation in the recruitment and selection of staff. Motivate, train and guide staff. Manages the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Maintain discipline. Guide on policy issues with regard to the functions of the components under his or her command.