Assistant Director: Sensitive Records, PAIA and Related Legislation at The Department of Sports, Arts and Culture (DSAC)

REQUIREMENTS :

• Senior Certificate/Matric Certificate /Grade 12 Certificate or equivalent qualification. A minimum three-year National Diploma (NQF level 6)/ Degree (NQF level 7) as recognized by SAQA in Records Management, Information Science, Public Administration, or relevant Records qualification; Completion of training on MISS will be an added advantage;
• 2-3 years relevant experience at least 2 years at an Archivist level in Records Management environment;
• Knowledge of records management principles governing sensitive and classified records (e.g. National Archives and Records Service Act); Knowledge of PAIA (Promotion of Access to Information Act) and other records-related legislation

DUTIES :

• Receive and process Promotion of Access to Information Act (PAIA) Applications; Provide sensitive records to approved applicants within the 30-day timeframe; Facilitate and Control Access to the Truth and Reconciliation Commission (TRC) records; Liaise with Department of Justice (DOJ) regarding TRC applications;
• Ensure compliance with access and confidentiality protocols for sensitive TRC records. Respond to queries related to TRC records. Perform quality checks on TRC records; Provide security measures in accordance with Minimum Information Security Standards (MISS);
• Complete registers in accordance with MISS requirements for all sensitive records that leave the premises; Assist researchers using the Sensitive Records Reading Room;
• Maintain a detailed list of all classified records that leave the premises; Assist with implementing security measures during maintenance activities in the Sensitive Records Reading Room and relevant strongrooms; Capture, verify and check the source documents; Add archival description in AtoM by capturing, verifying and checking of source documents;
• Add authority records in AtoM by capturing, verifying and checking of source documents; Verify and check archival descriptions already in AtoM for accuracy.