Assistant Director: Supply Chain Management at Department of Higher Education and Training

REQUIREMENTS :

• An appropriate Grade 12 / Matric Certificate/ Level 4 Certificate. Bachelor’s Degree (NQF 7) Qualification in Finance, Logistics, Supply Chain or Procurement.
• 3-5 years’ experience in Supply Chain Management and public sector procurement; Proven experience in managing Supply Chain Management staff, Operational, financial management, Governance, ethics and values in financial management and performance reporting. 2 - 3 years supervisory experience. A Valid Driver’s Licence.

DUTIES :

• Procurement of goods and services; Provide revision on summary of quotation, specifications and all documents supplied by the suppliers in order to comply with prescribed requirements; Ensure sourcing of quotations from accredited suppliers through College Database; Ensure arrangement and co-ordination of briefing sessions where necessary; Conduct supplier evaluation; Implement procurement policies and procedures in line with relevant prescripts and legislations. Facilitate generation of purchase orders, submission for approval and submission of an approved purchase order to the relevant parties;
• Facilitate the receipt of goods through MIS and submission to the finance department. Tender Process Administration; Facilitate the recording of goods requisition from the initiator on the requisition register; Ensure submission of the specification to the Bid Specification Committee and submission to finance department for budget purposes; Verify the tender advert before submission to the media;
• Facilitate arrangement and co-ordination of tender briefing sessions and preparation of attendance register; Verify proof of payment from suppliers before issuing a tender document; Ensure preparation of a tender document upon receipt from tender bid specification committee. Administration of Evaluation Process and Adjudication Process;
• Facilitate the reconciliation submission register with the tender documents received; Facilitate preparation of logistics including a registers and stationery for the Evaluation and Adjudication Committees; Ensure that the tender files are updated regularly and serve as an observer in the Evaluation and Adjudication Committee; Facilitate preparation and submission of appointment letters for review. College Database Administration; Verify a prepared submission that request approval for inviting suppliers;
• Verify the prepare advert before submission to the media; Ensure the verification of supplier’s documents for compliance; Submit all recorded supplier documents for recommendation; Facilitate regular updates of database for approved suppliers; Provision of administrative support to the department and comply with College policies and procedures; Comply with relevant college policies and procedures; Provides reports relating to procurement; Submit performance assessments within prescribed due dates;
• Ensure keeping of records relating to procurement; Plan for the training and development of staff in line with PDP’s; Conduct regular SCM Department staff meetings. Participate in the financial year-end preparation process. Management of all Human, Financial and other resources of the unit, Comply with DHET and College policies and procedures.