Vacancies Available at Department of Higher Education and Training

REQUIREMENTS :

• An appropriate Grade 12 / Matric Certificate / Level 4 Certificate. National Diploma / Degree in Human Resource Management with Labour Relations or related field,
• 3-5 years working experience in the field being applied for. 1-2 years supervisory experience. A Valid Driver’s Licence. 

DUTIES :

• Facilitate the implementation of labour relations related to the conditions of Service; Ensure that all Employment Related legislation; policies; Collective Agreements are implemented and adhered to by both management and staff. Workshop all labour relations related legislations; policies and Collective Agreements for managers and all staff to create clear understanding. Provide advice relating to labour relations matters.
• Investigate discipline, grievance cases and disputes within the College; Conduct investigation on discipline and grievances cases. Compile discipline and grievance reports. Record and administer disciplinary and grievance cases on the relevant recording system/database. Participate in Disciplinary Hearing sittings and provide case management services.
• Co-ordinate the disciplinary processes for both Support and Lecturing Personnel. Render necessary and relevant advice on taking labour relation decision within time frames as per relevant legislations.
• Provide statistical information on discipline and grievances cases. Facilitate the implementation of the Code of Conduct in the College. Workshop Code of Conduct to all staff. Provide statistical information relating to Code of conduct and update database. Advice management and staff on labour relations issues; Counsels and/or directs supervisory and management responses on potential problems/ issues to effect fair and reasonable resolution before such issues become grievances and/or disputes.
• Facilitate for the necessary and relevant interventions in times of conflict and crisis. Provides advice and guidance to managers and supervisors on the avoidance of conflict, tension and unnecessary industrial action. Administration of strikes and other forms of industrial Action; Administer the management of strikes and any other form of industrial action.
• Facilitate a conducive environment between employer and employee /employee representatives. Take minutes during meetings with employer and employee /employee representatives. Comply with DHET and College policies and procedures. 

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REQUIREMENTS :

• An appropriate Grade 12 / Matric / Level 4 Certificate. National Diploma/Degree in Risk Management / Internal Audit. 3-5 years’ experience in Risk Management or Internal Audit or related field. Computer literacy. A valid driver’s licence.
• Knowledge of the relevant prescripts, legislation and regulations. Knowledge and understanding of the Risk Management or Internal Audit environment. 

DUTIES :

• Develop, review and monitor the implementation of risk, fraud, ethics and integrity management policy: Develop and review risk, fraud, ethics and integrity management policies. Monitor the implementation of risk, fraud, ethics and integrity management policies.
• Provide training, workshops and awareness on Provide training, workshops and awareness on fraud and risk to management and employees. Provide Risk Management services: Facilitate the strategic risk assessment. Facilitate the operational risk assessment. Facilitate the process level risk assessment.
• Compile risk register for strategic, operational and process level. The provision of Risk identification and mitigation. Provide Risk Management Report to College management and Risk Management Committee on quarterly basis. Follow up on the implementation of the mitigating action plans that were put in place to reduce the risk to an acceptable level.
• Ensure dissemination of the risk management strategy and the associated plan to employees. Ensure regular communication on outstanding items on the risk register. Manage fraud and anticorruption services: Develop and maintain internal anti-corruption system. Fraud/ Corruption risk assessments.
• Promotes ethics and integrity management: Ensure implementation of ethics and integrity Management. Coordinate ethics workshops. Coordinate ethics & integrity awareness campaign. Coordinate quarterly meetings for ethics and Integrity committee. Processing of applications to engage in remunerative work outside the Department (RWOPS). Implementation of the disclosure of financial interest on the disclosure.
• Ensure no employees conduct business with the organ of state. Conduct investigations on allegations of corruption. Provide reports in relation to trainings, workshops and awareness campaigns. Management of all Human, Financial and other resources of the unit. Comply with DHET and College policies and procedures. 

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REQUIREMENTS :

• An appropriate Grade 12 / Matric Certificate/ Level 4 Certificate. Bachelor’s Degree (NQF 7) Qualification in Finance, Logistics, Supply Chain or Procurement.
• 3-5 years’ experience in Supply Chain Management and public sector procurement; Proven experience in managing Supply Chain Management staff, Operational, financial management, Governance, ethics and values in financial management and performance reporting. 2 - 3 years supervisory experience. A Valid Driver’s Licence.

DUTIES :

• Procurement of goods and services; Provide revision on summary of quotation, specifications and all documents supplied by the suppliers in order to comply with prescribed requirements; Ensure sourcing of quotations from accredited suppliers through College Database; Ensure arrangement and co-ordination of briefing sessions where necessary; Conduct supplier evaluation; Implement procurement policies and procedures in line with relevant prescripts and legislations. Facilitate generation of purchase orders, submission for approval and submission of an approved purchase order to the relevant parties;
• Facilitate the receipt of goods through MIS and submission to the finance department. Tender Process Administration; Facilitate the recording of goods requisition from the initiator on the requisition register; Ensure submission of the specification to the Bid Specification Committee and submission to finance department for budget purposes; Verify the tender advert before submission to the media;
• Facilitate arrangement and co-ordination of tender briefing sessions and preparation of attendance register; Verify proof of payment from suppliers before issuing a tender document; Ensure preparation of a tender document upon receipt from tender bid specification committee. Administration of Evaluation Process and Adjudication Process;
• Facilitate the reconciliation submission register with the tender documents received; Facilitate preparation of logistics including a registers and stationery for the Evaluation and Adjudication Committees; Ensure that the tender files are updated regularly and serve as an observer in the Evaluation and Adjudication Committee; Facilitate preparation and submission of appointment letters for review. College Database Administration; Verify a prepared submission that request approval for inviting suppliers;
• Verify the prepare advert before submission to the media; Ensure the verification of supplier’s documents for compliance; Submit all recorded supplier documents for recommendation; Facilitate regular updates of database for approved suppliers; Provision of administrative support to the department and comply with College policies and procedures; Comply with relevant college policies and procedures; Provides reports relating to procurement; Submit performance assessments within prescribed due dates;
• Ensure keeping of records relating to procurement; Plan for the training and development of staff in line with PDP’s; Conduct regular SCM Department staff meetings. Participate in the financial year-end preparation process. Management of all Human, Financial and other resources of the unit, Comply with DHET and College policies and procedures.