Assistant Director: Supply Chain Management (Logistics and Disposal) at Independent Police Investigative Directorate (IPID)

REQUIREMENTS :

• A relevant tertiary qualification at NQF level 7 in Supply Chain Management, Procurement or Logistics.
• 3-5 years related logistics management experience at supervisory level. A valid driver’s license. 

DUTIES :

• Coordinate and review the processing of requisitions for goods and services: Receive a requisition. Process requisition. Coordinate the placement of orders for goods and services.
• Place and order for the service in the case of a service required. Order and acquired goods if not a store item or the item is not in stock. Coordinate the safekeeping and distribution of goods. Receive and check goods. Capture goods on relevant procurement system. Return damaged incorrect and substandard goods. Issue goods as required. Preparation and collation of payment documents. Coordinate the control of stock.
• Continuously monitor inventory. Stock taking according to stock taking plan. Comparison of stock counted with official records. Identify outdated, unserviceable, redundant and obsolete stock. Coordinate the disposal of stock inventory. Prepare the identified stock for disposal. Develop proposals for the disposal method. Presentation to the disposal committee for approval.
• Supervise employees to ensure an effective logistics and disposal management service and undertake all administrative functions required regarding financial and HR administration. This would, inter alia, entail the following. General supervision of employees. Allocate duties and perform quality control on the delivery by supervisees. Advise and lead supervisees with regard to all aspects of the work. Manage performance, conduct and discipline of supervisees.
• Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively. Develop, implement and monitor work systems and processes to ensure efficient and effective functioning. Control and safe guarding of all supply chain documents.
• Implementation of secure document management and filing systems aligned to PFMA/ MFMA and National Treasury SCM guidelines. Enforcement of access control measures for all physical and electronic SCM records. Maintenance of accurate and complete audit ready records for all procurement processes. Application of confidentiality and information protection standards for supplier and bid information.
• Regular monitoring, review, and verification of SCM documentation for compliance and integrity. Provision of secure storage Provision of secure storage, backup, and archiving solutions for long -term record retention. Controlled handling, movement, and disposal procedures for sensitive SCM documentation.