Assistant Officer (post level 13) - (1034) at University of the Free State

Duties and responsibilities:

• Overall administration in academic environment.
• Administration of ad hoc claims.
• Student registrations (Senior and FET phases +PGCE).
• Processing of marks (Senior and FET phases + PGCE).
• Academic advice to prospective and current Senior and FET phases + PGCE education students.
• Arrange travel and accommodation for the programme coordinators.
• Any other responsibilities delegated by the Assistant Dean.

Inherent Job requirements:

• Grade 12 or National Certificate on NQF level 4. 
• A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.

Recommendation: 

• A Bachelor ‘s degree on NQF level 7 or a three (3) year National Diploma on NQF level 6.
• Knowledge and experience in UFS system, guidelines, policies and procedures.
• Understanding and ability to manage relationships with staff and leadership within the faculty.

Competencies
Required competencies:
Results Orientated: 

• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

Strategic Thinking: 

• The ability to focus on details, work towards perfection and approach work in a neat and organised manner.
• The ability to be creative and open-minded when addressing work issues.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading: 

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

Building Coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to interact with others and establish personal connections with people.