Assistant PMO at Tiger Brands

Your primary function is to assist with project management duties by overseeing and performing administrative functions related to the projects within Snacks, Treats & Beverages business. You will also be responsible for the integrity, completion, consistency, and accuracy of all TIP (Tiger Innovation Process) documentation, working crossfunctionally with Marketing, R&D Managers, Product & Packaging Technologists and Supply Chain to ensure that information is produced in a timely, accurate and consistent fashion and projects are launched on time in full (OTIF).

• Support the PMO Manager and/or Project Lead by coordinating, chairing, and facilitating all project meetings (brainstorming sessions, scoping sessions, status updates, etc).
• Coordinate and schedule project meetings, including preparing agendas and meeting minutes, distribute preread, etc. 
• Compile and distribute critical path schedules – Determine tasks, timelines, milestones and interdependencies between different work streams ensuring resource is optimally allocated and timelines are adhered to
• Manage changes to project scope and schedule by adjusting critical path schedule (CPS) and work breakdown structure to bring the project back on track. 
• Revise the selected course of action and provide regular updates to project team members on upcoming tasks, deadlines, dependencies, risks and reports to be performed in order to ensure that the project runs on track
• Management of TIP templates and project specific documentation. Ensuring that the relevant documentation is correctly completed and centrally filed for each phase of the project
• Complete all necessary reports for the project and documentation (e.g. documentation dashboard, project registers, status reports, etc.) within category
• Ensure that project management disciplines are in place and are regularly updated (e.g. project prioritisation, RAID log, change log, etc.)
• You will assist with ongoing following up and chasing the completion of documentation (as identified in the Project Dashboard) to ensure OTIF delivery
• Responsible for maintaining the structure and consistency of the document filing system, enabling the ease of access and use by other authorised parties
• As you perform your role you are encouraged to look for efficiencies in the process that could result in efficiencies for, among other things, document filing, improve document control, and enhance document sharing
• Enforce & ensure Agile process, principles and methodology is executed in all projects