Assurance Talent Assistant Manager - Bloemfontein at Ernst & Young Global Limited (EY)

Graduate recruitment

• Recruitment of Assurance Delivery Network (ADN) & Assurance trainees
• Opening of requisitions on SuccessFactors and managing applications on YELLO (recruitment tool) for different year’s pipelines
• Onboarding, pack checking & verification processes of new intake
• Producing, presenting and participating in Live Grad events
• TLC calls (check-in calls with signed students in pipeline)
• University career fairs – UFS as well as NWU (Vaal and Potchefstroom campuses)
• Grad Reporting
• Management of University led projects & other contributions
• Running annual ethical project with University of Free State (Project Alpha) – launch, judging of submitted projects, arranging & hosting gala event
• Ongoing planning for different pipelines in Graduate recruitment (school visits, University visits etc)
• Induction - prepares employees for working environment by establishing and conducting orientation and training programs (all intake)
• Maintaining good relationships with key persons at different varsities; EY presence on campus
• Overseeing recruitment of Gqeberha Assurance trainees; approvals of recruitment 
• SAICA winter camp presentations (Matric)

Experienced recruitment

• Experienced recruitment for ADN management and other – with recruiter in different service lines
• Opening of requisitions as per recruitment need and upon approval -
• Onboarding process and induction of new joiners (other than graduate recruitment) – Welcome to EY (WTEY)

TALENT

Payroll & Benefits

• Payroll: adhere to strict payroll deadlines by national payroll department – ensuring all changes are submitted and processed.   (Done for Assurance, Consulting, Tax in Bloemfontein and Gqeberha)
• Coordinating employee benefits programs that is organised Nationally and inform employees of benefits, liaising between Benefits manager and employees
• Co-ordinating National wellness checks; ensuring regular check-ins by Discovery as well as AON representatives

NB:

• May payroll ADN November intake – increase May payroll (if approved)

Administration

• Managing personnel information on CoreHR Successfactors (processing) for all Service lines in Gqeberha and Bloemfontein
• Managing people lists, reporting of Bloemfontein and Gqeberha
• Liaison with Training office on new joiners to be added, employees to be discharged; any TCMS queries / amendments
• Conducting exit interviews; assist exiting employees with exit process and checklists (All Service lines) 30 April Cecilia Jacobs
• Annual Supervisor exits (Assurance) 28 March Celine Malgas, Matthew Nom Chong; 31 July Thozama Gobozi
• Assist Tax, Assurance, Consulting with different queries and then oversee staff in Enablement for both Bloemfontein and Gqeberha
• Partner assistance to Donovan van Straaten, Mark Biggs (limited) and Morne Potgieter (limited)
• General assistance to Gqeberha office
• Management meetings with partners & managers – ensuring actions taken

Training & Development

• Learning and Development facilitation with L&D and office managers
• Co-ordinating training with facilitators; assisting with training needs; catering if approved
• Motivation of office to ensure their My Learning is up to date by attending workshops, web-based learnings and completing EY Badges.

Performance Management

• Counsellor allocations and motivation of regular connection
• Performance management and counsellor connect sessions; Leadership review workbooks (LRW); LEAD process
• Aspire Tool management with trainees (Previously LTS management)
• Running PIP sessions in both offices for all service lines

Employee Relations & Compliance

• Hearing and resolving employee grievances – escalating to Employee relation department if cannot be resolved locally
• Employee Relations support when needed
• Annual Department of Labour visits – collating information from National, payroll and managing visit locally

Events

• Arrange Townhall meetings – when requested; catering if required
• Coordinating events, meetings – graduate as well as office related (incl APC and ITC) (with assistance of social committee). Arranging of catering
• Long service awards annually with national

Other

• Annual Assistant Manager process (Assurance and other SL) together with FLY campaign
• Monthly HR meetings with Gqeberha office representatives
• Part in the EY Africa Engagement Team and am the point of contact in Bloemfontein office to execute on the following:
• EY Ripples corporate social responsibility drives (Bloemfontein and oversee Gqeberha)
• Serves on National D&I committee 
• Sounding board for any and gives input of ways of working
• Helps drive various employee surveys which takes place throughout the year in both Bloemfontein and Gqeberha (EYPP).  Morale of offices is very important on the agenda and active participation of whole office are encouraged.  
• Rolling out of engagement initiatives in Bloemfontein and Gqeberha – ensuring National programmes are replicated in regions

OFFICE

• Overall office management – overseeing Tsebo staff – stock management; parking bay management
• Liaising with Facilities nationally on maintenance needed, improvements to be done
• SHE Representative in office  (Health and safety compliance - monthly reporting)
• Regular meetings in terms of Crisis Management Plan (office) and compliance
• Invoicing (PO’s, Invoices) – Talent; Grad  and office
• Arranging catering – Talent; Grad  and office
• ROPA (Data Security)