BDO Wave - Audit Resource Coordinator, Cape Town at BDO South Africa

Description

• The Resourcing Coordinator is responsible for supporting the effective allocation and scheduling of audit professionals across client engagements. This role ensures that the right people are deployed to the right jobs at the right time, balancing business needs, individual development, and operational efficiency.
• You will play a key role in maintaining accurate resource plans, managing day-to-day bookings, and ensuring Dayshape (BDO’s resource allocation system) is always up to date.

Requirements
Key Responsibilities

Resource Planning & Scheduling

• Manage day-to-day staff bookings within Dayshape, including job allocations, stocktakes, training, study, and leave
• Develop and understand trainee curriculum pathway requirements and ensure appropriately scheduled
• Ensure Dayshape is accurate to support effective workforce planning and forward resource management, typically 12 months in advance
• Develop knowledge and skills in the use of Dayshape to ensure efficient resource allocation and timesaving techniques
• Support allocation of staff based on availability, skills, grade, and development needs and maximising utilisation of the team
• Assist with staff onboarding and offboarding processes, ensuring Dayshape planning boards accurately reflect start and leave dates, training requirements, job allocations and availability
• Develop commercial awareness, including understanding utilisation and budget considerations
• Identify resourcing gaps, clashes, and over/under-utilisation of people
• Supporting timecard management to ensure timely and accurate submission for the business unit.

Stakeholder Management

• Act as a first point of contact for resourcing queries from trainees
• Build strong relationships with engagement managers to support successful and effective resource planning
• Support the UK Resource Manager to manage the business unit’s KPI’s
• Collaborate with the national resourcing team to facilitate cross-stream resource sharing, improving utilisation and efficiency.

Workforce Coordination & Administration

• Manage holiday, sickness, and absence recording in line with firm policies
• Work closely with professional qualification teams to align resource schedules with study and training plans

Skills & Experience

Essential

• Strong organisational and time management skills
• Excellent attention to detail and ability to manage multiple priorities
• Confident communicator with the ability to work across different stakeholder levels
• Strong problem-solving skills with a proactive mindset
• Comfortable working with systems and data, with experience of Microsoft Office - Word and Excel

Desirable

• Experience in resourcing, scheduling, or operations role
• Experience within professional services or audit environment
• Familiarity with resource management tools (eg, Dayshape, Retain)