Bid Office Administrator at GIBB Engineering and Architecture

Core Purpose

Coordinating and managing the submission of bids, including tasks such as gathering documentation, ensuring compliance, tracking status, and communicating with internal and external stakeholders.

Key Performance Areas

• Understanding of government bids requirements and bid process.
• Excellent business communication skills both written and verbal (English).
• Detail orientated.
• Coordinate the end-to-end bid process, from identifying opportunities to submitting proposals.
• Source bids from multiple sites.
• Assist the bid team in organising and compiling bid documents.
• Maintain all portals with up-to-date company information/documents
• Organise and arrange meetings
• Ensure compliance with bid requirements and deadlines.
• Manage, review, and update bid content (bid tracker, CVs, project sheets, qualifications, professional registrations, methodologies, etc.).
• Liaise with subject matter experts to gather necessary information for bid submissions
• Writing and editing skills
• Computer literacy (MS Office) and any other appropriate software that may be introduced.
• Excellent time management and multi-task skills.
• Self-sufficient (work with minimal supervision and direction)
• Positive attitude and ability to work under pressure
• Ability to work collaboratively with cross-functional teams.
• Provide general administrative support in a timely manner

Additional Competencies

• Industry knowledge (Understanding the GIBB business, industry trends, and technical terminology)
• Sales and business development
• Technical Skills

Requirements

Qualifications

• Grade 12
• Any relevant Administration qualification
• APMP certificate will be an added advantage.

Experience

• Min 2-year experience in a bid administrative role.