Billing & Control Analyst at IQbusiness

Job Description

• We're seeking someone to prepare, validate and reconcile the billing data behind the service, and to make sure exceptions are found and closed with evidence.
• Various positions are available across three role types: purchase-order maintenance and change control; time-and-material contracting and compliance; and billing and reconciliations. The panel will say which type each position is for, so please state your preference in your application.

About the Service

• A leading South African financial institution is mobilising a managed service to run its contingent workforce process end to end. The service covers the full contractor lifecycle: requisitions, supplier routing, onboarding, contractor care, renewals, timesheets and deliverables, billing control and exits. It operates for a large population of contractors and consultants placed by a panel of more than 200 recruitment suppliers.
• The service is delivered by a neutral managed service provider, on the client's systems and under the client's policies. The client keeps every decision that matters: policy, budget, rates, selection, payment and settlement. The provider administers, controls, reports and improves, and treats every supplier equally.

Key Responsibilities

Billing and reconciliation

• Prepare and validate the billing file inputs from approved timesheets, deliverables and payment line items.
• Reconcile approved rate, purchase order, timesheet or deliverable, goods receipt and invoice.
• Run duplicate-payment and rate-to-contract checks.

Purchase orders and contracting (type-specific)

• Purchase-order maintenance and change control: maintain purchase orders, top-ups and changes through approved workflows and keep threshold controls.
• Time-and-material contracting and compliance: check engagement, rate and compliance data before work starts or continues.
• Billing and reconciliations: prepare billing files, support supplier invoicing, and carry out reconciliations and modelling.

Exceptions

• Investigate exceptions factually, prepare case evidence and track ageing to closure.
• Record all work with maker-checker evidence.

Reporting

• Contribute to the monthly billing accuracy and leakage reporting.

What success looks like

• Billing inputs validated and reconciled before each cycle closes.
• Exceptions found early and closed with evidence.
• Purchase orders maintained within threshold controls.
• Complete maker-checker evidence on all work.

Boundaries of the role

Independence is central to this service. This role does not:

• approve the billing file, goods receipt or an invoice, or approve payment or rates.
• handle any item where the provider or an affiliate is the supplier (affiliated-supplier rule).
• override, or act in place of, a client decision on policy, budget, rates, selection, payment, settlement or risk acceptance.
• favour or disadvantage any supplier or candidate.
• influence supplier allocation, candidate screening or progression, rate outcomes, commercial disputes or supplier standing. This role sits in a ring-fenced specialist team.

You must declare any current or recent relationship with the client institution or with any supplier on its panel.

Requirements

Qualifications

• Degree or diploma in finance, accounting, commerce or a related field. A partial qualification with strong practical experience may be considered.

Experience

• At least 7 years in billing, accounts payable or receivable, revenue assurance or reconciliation roles.
• Experience validating rates, purchase orders, timesheets and invoices in a high-volume environment.
• Experience working under maker-checker controls and producing audit evidence.

Skills and knowledge

• Reconsilitions.
• Invoice and rate validation.
• Purchase-order control.
• Exception management and attention to detail.

Systems and tools

• Advanced Excel, an enterprise resource planning (ERP) system, and timesheet or invoice systems.

Advantageous

• Experience of a contingent workforce or procure-to-pay platform.

Personal attributes

• Accurate under a month-end deadline.
• Objective when a supplier disputes a line.
• Records everything so someone else can follow it.

Working relationships

• The Finance and Commercial Control Lead.
• The Team Leader, Contractor Administration, for timesheet close-out.
• The client's accounts payable and finance teams.
• The MI/BI team, for billing data.

Closing Date 31 October 2026