Board and Committee Secretary x4 - ExMan at South African Reserve Bank

Brief description

The main purpose of this position is to render technical secretariat services to the South African Reserve Bank (SARB) Board of Directors (Board) committees, subcommittees of the Governors’ Executive Committee (GEC), other internal subject-specific committees and subsidiaries of the SARB.

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Provide technical secretariat support services to allocated SARB Board, GEC and other internal committees and subsidiaries registered in terms of the Companies Act 71 of 2008 (Companies Act) and other relevant Acts.
• Prepare notices, agendas, meeting packs and minutes within prescribed timelines and ensure the timely distribution of meeting documentation and the communication of resolutions to stakeholders.
• Liaise with the chairpersons of the committees to facilitate consensus prior to the tabling of the items for a Board or committee meeting by identifying priorities, issues, concerns and strategic challenges.
• Guide, advise and ensure the effective functioning of the Board committees and less complex governance aspects on the application of the Board Charter and the committees’ Terms of Reference (ToR), and advise on the administrative matters for the meetings (i.e. quorum, scheduling the presenters and ensuring that the attendance register is signed).
• Extract matters arising from the minutes and follow up on actioning the matters.
• Make arrangements for the SARB shareholders’ annual Ordinary General Meeting (AGM) and subsidiaries’ AGM.
• Monitor to ensure that the document filing system is maintained, including documents for filing, archiving, retrieval, access or unpublishing meetings, as required.
• Contribute inputs to the review and development of the governance framework, ToR, workplans and annual calendar.
• Contribute inputs to the development and production of the SARB’s Annual Report and documents publishing and submission processes, and provide support to the SARB Group Secretariat’s projects/initiatives when required.
• Apply the provisions of the SARB Act 90 of 1989, as amended (SARB Act), in all due processes to ensure compliance with legislation, regulations, governance practices, ToR, policies and delegations of authority.

QUALIFICATIONS

To be considered for this position, candidates must be in possession of:

• a minimum of a National Diploma (NQF 6) in Law, Commerce, Business Management, Accounting or Finance (a Bachelor’s degree would be an advantage); and
• a minimum of three to five years’ work experience performing relevant duties within a company secretariat or similar function.

Additional requirements include:

• industry, organisational and business awareness knowledge and skill; 
• quality assurance knowledge and skill; 
• continuous improvement knowledge and skill; 
• company secretariat knowledge and skill;
• knowledge of the SARB Act and regulations, policies and procedures framed in terms of the SARB Act;
• knowledge of the Constitution Act 108 of 1996;
• knowledge of the Companies; 
• computer literacy skills; 
• knowledge of financial matters; and  
• managerial competencies.