Board Secretary at National Radioactive Waste Disposal Institute

Minimum Qualification

• LLB degree (a CIS qualification will be an advantage)
• Exceptional Board secretarial and administrative skills

Minimum years relevant experience

At least 5 years’ experience in a Board / Company Secretary role, preferably within a State-Owned Entity

Minimum Requirements

• Effective Management of Board and Sub Committee Administration
• Good Corporate Governance and Compliance
• Director and Board effectiveness
• Stakeholder communication and engagement
• Board submissions and reports

Key Areas of Responsibility

The appointed candidate will perform the following job activities:

•  Preparation of the Board Year Plan.
• Timeous distribution of Board and Sub Committee Packs prior to the scheduled meeting.
• Produce minutes and ensure the timeous distribution thereof to members.
• Liaise with Management to source information and/or action items to ensure sound information flow within the Board and Sub Committees.
• Ensure minutes of meetings and resolutions are permanently affixed in the organisation’s Minute Book and duly signed and dated by the Chairpersons of the respective meetings.
• Ensure all attendance registers and declaration of interests are signed by participants at all Board and Sub Committee meetings.
• Coordinate logistical arrangements for members to attend Board and Sub-Committee meetings i.e. travel arrangements and catering.
• Ensure that records are always up to date and readily available.
• Maintain an up-to-date Register of Board and Sub-Committee meeting resolutions.
• Administration of Board member payments and claims.
• Ensure the Board exercises good corporate governance by providing sound advice on corporate governance matters.
• Ensure Board members, collectively or individually, are provided with guidance as to their duties, fiduciary responsibilities and powers.
• Ensure Board charters and terms of reference are up-to-date, sound, effective and complied with.
• Ensure Annual declarations of interest by the Board are up to date.
• Advise on legislation which impacts on NRWDI and advising on compliance thereof.
• Monitoring Committee adherence to all applicable Acts and King IV.
• Ensure Board and Board Committee compliance with statutory requirements.
• Bringing irregularities / non-compliance to the attention of the Board.
• Ensure the induction of Board Members.
• Ensure Board capacity through competency enhancement (skills gap analysis, training, etc.).
• Ensure optimum Board composition (consult Board Chairperson).
• Ensure optimum Board Committee structuring and composition (advise Board).
• Keep the Board informed on Board functions, trends and best practice.
• Coordinate Annual Board performance reviews.
• Provide regular and good quality information / legislative updates, training facilitation and advice.
• Ensure Annual Board and Committee assessments and effective and timely implementation of next steps.
• Ensuring effective communication and engagement between the Board and its stakeholders.
• Compile governance reports for submission to the Board.
• Compile reports in collaboration with Legal-on-legal issues.
• Compile reports in accordance with policies, procedures and legislation.
• Compile reports within the allocated time frame.