Bond Registry Secretary, Bloemfontein at Mirna Butler Recruitment

Job Description

• A well-established legal practice in Bloemfontein is seeking an experienced and detail-oriented Bond Registry Secretary to join its team. The successful candidate must have strong experience in bond registrations and related conveyancing processes, with the ability to manage files accurately and efficiently from instruction to registration. This position requires excellent organisational skills, the ability to work under pressure, and a thorough understanding of bond procedures and interactions with financial institutions, clients, and the Deeds Office.
• The ideal candidate will be professional, reliable, and committed to maintaining a high standard of service and accuracy.

Minimum requirements

• Matric
• Minimum of 5 years' experience working with bonds
• Proficient conveyancing software, Microsoft Office, Lexis Convey, E4 and Webconvey
• Fluent in Afrikaans and English
• Valid driver's licence and own vehicle OR reliable transport
• Ability to work independently and under pressure

Skills required

• Strong experience in bond registrations and conveyancing procedures
• Excellent administrative, organisational, and time management skills
• High level of accuracy and attention to detail
• Strong communication and interpersonal skills
• Professional, reliable, and able to maintain confidentiality

Duties and responsibilities

• Manage bond registration files from inception to registration, ensuring that all documentation is accurately prepared, processed, and submitted within the required timeframes
• Liaise with banks, clients, attorneys, and other relevant parties throughout the registration process to provide updates, obtain outstanding information, and ensure the smooth progression of each matter
• Attend to all administrative and registration-related processes, including drafting and preparing documentation, maintaining and updating files, coordinating with the Deeds Office, and ensuring compliance with all relevant procedures and requirements