Bookkeeper / Admin Assistant - Ekurhuleni (East Rand) at Unique Personnel

Job Description    
Day-to-Day Management of Bookkeeping

• Processing daily tax invoices and credit notes. 
• Loading and categorizing supplier invoices. 
• Handling and resolving account queries with suppliers and customers. 
• Importing and reconciling bank statements in accounting software. 
• Allocating payments to the correct customer or supplier accounts. 
• Maintaining accurate and up-to-date filing of all financial records (digital and hard copy). 

Weekly Management of Accounts

• Following up on outstanding payments with customers. 
• Preparing and loading new debit orders for recurring customers. 
• Communicating with customers to resolve payment queries or disputes. 
• Reviewing supplier statements for discrepancies and reconciling accounts. 
• Filing all relevant financial documentation in compliance with company policies.

Monthly Financial Tasks

• Preparing and sending out rental invoices for leased equipment or spaces. 
• Uploading invoices and supporting documents onto relevant client or regulatory portals. 
• Preparing and sending monthly customer statements. 
• Performing monthly VAT reconciliations. 
• Managing month-end financial reporting, ensuring all entries are accurate and complete. 

Logistics Responsibilities

• Calculating and ensuring accurate Import Duties and Taxes compliance. 
• Preparing detailed product import costings reports for management and forecasting. 
• Coordinating deliveries and collections of imported goods, ensuring timely movement. 
• Managing delivery logistics across Africa, including customs requirements for cross-border trade. 
• Maintaining import documentation (e.g., SAD 500 forms, HS1 Codes, clearance paperwork). 
• Ensuring compliance with all import/export regulations and addressing discrepancies. 

General Administrative Responsibilities

• Managing incoming phone calls, ensuring customer queries are addressed professionally. 
• Organizing and maintaining both digital and physical filing systems for all departments. 
• Binding and organizing documents for presentations, proposals, or audit purposes. 
• Maintaining office supplies and managing stationery procurement. 
• Handling day-to-day general queries from staff, customers, or suppliers. 
• Performing data capturing for: 
• Financial systems (e.g., Sage or other software). 
• Vendor applications and account setups. 
• Customer and supplier database management. 

Inherent Requirements    

• Matric
• Relevant qualifications
• Experience as a Bookkeeper