Bookkeeper and Office Admin Manager at RecruitMyMom

Job Description

• Positioned within an established construction company based in Hout Bay, this multifaceted role is critical for driving financial control and operational efficiency across the business. Serving as the central point of coordination, the successful candidate will manage day-to-day bookkeeping functions alongside comprehensive office administration. This on-site opportunity for a tech savvy,  well-spoken, highly organised candidate and available to start immediately.

Key Responsibilities

• Financial Management & Bookkeeping: Manage the full bookkeeping function up to Trial Balance using Xero, ensuring accurate data entry, processing of invoices, managing accounts payable/receivable, and executing monthly bank reconciliations.
• Office Administration & Coordination: Lead all office administrative functions, serving as the central hub for team coordination, supplier liaison, and general business operations.
• Spreadsheet & Reporting Maintenance: Utilise MS Excel to track project expenses, manage basic financial documentation, and assist with construction-specific data analysis.
• Workflow Efficiency: Organise physical and digital documentation, streamline day-to-day procedures, and support management with ad-hoc administrative tasks to maintain an efficient office environment.

Requirements

• Experience: Proven experience tracking finances and managing an office environment simultaneously, ideally within the construction, property, or engineering sectors.
• Communication: Well-spoken with professional written and verbal communication skills appropriate for client and supplier liaison.
• Availability: Immediate availability to commence a 1-to-2-month contract.
• Core Competencies: Strong organizational aptitude, attention to detail, and a proactive approach to managing an evolving workspace.
• Hours: 08h00 – 16h30 (with micro-flexibility available)

Required Software Skills

• Xero 
• MS Excel 
• MS Office Suite