Bookkeeper and Office Administrator at OUTsurance

Job Description
Position Summary:

• We are seeking an experienced and detail-oriented Mid to Senior Bookkeeper and Office Administrator to join our dynamic digital agency. The ideal candidate will be proficient in managing day-to-day bookkeeping tasks and overseeing office operations, ensuring the smooth and efficient functioning of our business. This role is integral to maintaining financial accuracy and supporting our team with administrative excellence.

Education: Certificate, Diploma or Degree
Experience: Mid to Senior
Reference: #FlintFinance2024-06
Type: Contract, half day/part time
Travel: Occasionally
Working arrangement: Hybrid working, 1-2 days in the office

Key Duties:

• Bookkeeping and Financial Management:
• Perform daily bookkeeping tasks, including accounts payable, accounts receivable, and bank reconciliations.
• Maintain accurate financial records, including general ledgers, income statements, and balance sheets.
• Process payroll, ensuring timely and accurate payment of salaries, taxes, and benefits.
• Monitor cash flow, prepare cash flow statements, and manage budgeting processes.
• Handle tax and VAT filings and ensure compliance with SARS.
• Prepare monthly, quarterly, and annual financial reports for management review.
• Prepare routine financial reports e.g. cash flow projections

Office Administration:

• Oversee day-to-day office operations, including ordering supplies, managing vendor relationships, and ensuring office facilities are well-maintained.
• Coordinate and schedule meetings, appointments, and office events.
• Serve as the primary point of contact for office visitors, clients, and suppliers.
• Maintain office documentation and filing systems, ensuring records are up-to-date and easily accessible.

Support for Agency Operations:

• Providing necessary office materials.
• Collaborate with team members to improve office processes and enhance efficiency.
• Provide general administrative support to the leadership team and other departments as required.

Qualifications
Skills Needed:

• Proven experience in bookkeeping, financial management, and office administration.
• Proficiency in accounting software ( Sage )
• Strong knowledge of accounting principles and financial reporting.
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
• High level of accuracy and attention to detail in financial record-keeping and reporting.
• Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office productivity tools.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a fast-paced environment.

Personal Attributes:

• Integrity and professionalism in handling confidential and sensitive information.
• Proactive problem-solver with the ability to identify issues and implement effective solutions.
• Strong work ethic and commitment to delivering high-quality work.
• Positive attitude and ability to contribute to a collaborative and supportive team culture.
• Adaptability and willingness to take on new challenges and responsibilities as the role evolves.