Bosch Projects – Secretary/Administrator at Bosch Holdings (Pty) Ltd

KEY  RESPONSIBILITIES: 

1. Project file / document management:

• Compilation and maintenance of project data sheets, typing, proof reading, document control / quality compliance, information system capturing, indexing, organising, filing and storage of project documents.

1. Project finance coordination:

• Timesheet control, project costing / forecasting, invoicing, statements / cover letters,

1. Contractors:

• Storage of original signed Contract documents, contractor performance guarantees and/or retention guarantees, retained on behalf of the Client, in secure filing as directed by the Project Manager.

• Assistance with production of tender and contract documents on behalf of Bosch Projects’ clients

• Development and maintenance of schedules and registers relating to the above contracts

• Assistance with correspondence with these contractors and following up on reporting requirements

1. Office and quality management:

• General office administration duties including preparation of paperwork, presentations, data capturing and data verification, telephone messages, coordination of training, occupational health & safety and divisional quality audits

KEY REQUIREMENTS:  

• • A Matric certificate with maths as an advantage.

  • A minimum of five years relevant work experience with engineering industry exposure as an advantage.

  • Good Enterprise Resource Planning (ERP) system skills. Working knowledge of Unit4 business world (UBW) is advantageous.

  • Good data capturing skills.

  • Proficiency in the use of Microsoft office programs (Excel, Word and PowerPoint) -Intermediate Excel skills will be advantageous.

  • Experience in the administration of contract documents.

  • Excellent interpersonal skills.

  • Good report writing skills.

Preference will be given to people from designated groups, in line with Bosch Holdings transformation plans. Suitably qualified Persons with Disabilities are encouraged to apply.

​Only short-listed candidates will be contacted. Should you not receive any communication after two weeks of closing date, kindly consider your application as unsuccessful.