Branch Secretary - Paarl Luxury Estates at Pam Golding Properties

Main Purpose of the Job    

To promote a welcoming and professional branch image, through the efficient handling of clients, staff, and business associates’ queries, whether telephonically or by personal contact; and to fulfil all the administrative duties/ secretarial services of the Paarl Luxury Estates are the main focuses of this position.

Applicants will need a valid drivers license and their own reliable vehicle.

Key Responsibilities    

• Fulfilling administrative and secretarial tasks for agents and the branch;
• Compile advertising material, including for social media and other platforms;
• Compile of brochures and portfolios;
• Update mandate boards and files, listing properties on the in-house PGP system, keeping the website up to date and Property 24 and Private Property featured listings;
• Rental administration;
• General office duties including the ordering of office supplies and stationery
• General correspondence and filing;
• Switchboard and reception;
• Manage the petty cash in the branch.

Key Competencies    

• Excellent verbal and written communication skills with the ability to represent our brand in every interaction;
• Good interpersonal skills, confident with a strong service orientation;
• Have friendly, courteous and approachable demeanour;
• Bilingual (English and Afrikaans);
• The ability to work in a busy, pressurised environment with excellent organisational skills;
• Attention to detail, accuracy and ability to handle correspondence effectively;
• Working independently and the ability to take initiative when required is absolutely essential.
• Place a high value on confidentiality and integrity

Education & Experience    

• Matric qualification is compulsory;
• Further qualifications will count in your favour;
• Previou. experience essential.

Knowledge & Skills Required    

• Computer literacy (Ms Office, Internet explorer, Excel) and comfort with technology is essential;
• Excellent computer skills;
• Good social media skills.