Business Procurement Administrator - Natural Resources at SGS

Job Description

• Sole point of contact for business procurement needs
• Work with Head office procurement team to ensure all the Procurement KPIs are met (savings, supplier reduction, catalogue usage, BEE maximum score, improved DPO).
• Improve efficiencies – optimum usage of the IProc system and accurate processing of actual costs and accruals
• Ensure the receipt of goods is timely and correctly recorded
• Ensure any issues on quality, service delivery or supplier’s performance are reported so that Procurement can address with the supplier.
• Ensure Preferred Suppliers are used.
• Insist on usage of vetted Preferred Suppliers and reduce significantly the need for ‘once-off’ suppliers.
• Co-ordinate with Procurement in the case of new supplier requirements, ensuring that the full documentation and motivation for a new supplier is provided and in line with procedures.
• Purchase Requests
• All requisitions from business to be centrally requested on IProc using Catalog or Non Catalog process as per procedure.
• Ensure the purchase requisitions are correctly raised and the correct commodity code used to ensure accurate accounting
• Ensure no delays in processing and or approval process.
• Receiving of services/goods
• Co-ordinate with Receivers in business and based on their feedback, receive in IProc.
• Order follow up
• Follow up on open orders to ensure there are no issues with delivery and that receiving is promptly recorded.

Supplier performance feedback

• Investigate and report any discrepancies between order pricing and quantity vs supplier’s invoice.
• Report any quality issues to be taken up with supplier
• Business Support
• Ensure full understanding of Business operational needs, with special focus on minimum / maximum stock levels and turnaround time.

Procurement policies and procedures

• Work with Procurement to achieve all KPIs
• Ensure there is no deviation from policies, procedures and system processes
• Share knowledge and resources with other Centralised Business Purchasing Officers in other business lines.

Qualifications
Education

• Matric
• Tertiary Qualification (preferred)

Experience

• Procurement (1 year min)
• Transactional Administration
• Procure to Pay fundamentals and accounting.

IT Competencies

• Oracle – IProc (preferable but not mandatory as training will be provided)
• Proficient on MS Office applications, especially Excel and Word

Competencies

• Attention to detail
• Very organized
• Initiative and proactivity
• Innovation
• Able to professionally collaborate across all boundaries.
• Self confidence