Business Unit Administrator (DBN) at Datafin Recruitment

ENVIRONMENT:

• A highly structured & process driven Business Unit Administrator is sought by a strong technical Network Specialist to provide structured financial and administrative support to its Digital Business Solution division based in Durban.
• The role focuses on financial controls, reporting accuracy, governance compliance, and comprehensive administrative coordination. The position supports operational efficiency, financial discipline and providing management with information to support decision-making in an enterprise environment.
• The successful incumbent must have Matric/Grade 12, 4-7 years’ experience in a Finance/Operations Administration role within a large enterprise including financial reporting, reconciliations, and expense processing.

DUTIES:

Financial & Operational Administration -

• Support monthly financial processes including cost tracking, accruals, and expense monitoring.
• Assist with income and expense variance analysis.
• Process purchase orders and internal cost allocations in accordance with finance policies, ensuring intercompany billing, and all processing is done timeously and accurately, checking input and output.
• Ensure accurate financial records applicable to this role like gross profit reports, reconciliations of costs and billing, and supporting documentation including contract management.
• Support audit preparation and ensure compliance with internal financial controls.
• Track operational costs against approved budgets and flag variances.
• Initiate the process for all customer and supplier financial transactions.

Business Unit Administration & Governance -

• Maintain structured document management systems for financial, contractual, and governance records.
• Coordinate internal meetings, prepare agendas, and record action items and minutes where needed.
• Ensure adherence to enterprise governance frameworks, policies, and approval processes.
• Support internal audits and compliance reviews.

Travel & Executive Support Management -

• Coordinate domestic and international travel arrangements including flights, accommodation, visas, and car hire.
• Manage Business Unit travel bookings in line with enterprise travel policies and cost controls.
• Prepare travel cost estimates and secure pre-approvals.
• Track travel expenditure and reconcile travel-related expenses.
• Maintain travel records and ensure accurate cost allocation.

Reporting & Data Management -

• Compile monthly financial and operational reports for management.
• Maintain trackers for expenses, travel expenditure, budgets, and approvals.
• Ensure data integrity across finance and reporting systems.
• Identify inefficiencies in administrative and financial processes and recommend improvements.

REQUIREMENTS:

Qualifications –

• Matric Grade 12 (Compulsory).
• Degree or Diploma in Finance, Accounting, Business Administration, or related field.

Experience/Skills –

• 4-7 Years’ experience in a Finance/Operations Administration role within a large enterprise.
• Experience in ICT, technology, or professional services environments preferred.
• 98% Accuracy in financial reporting, reconciliations, and expense processing.
• Zero material audit findings related to Business Unit administration.
• Timely month-end support aligned to finance close calendars.

Advantageous –

• Experience working on Sage X3.

ATTRIBUTES:

• High attention to detail and numerical accuracy.
• Strong planning, organisation, and prioritization skills.
• Ability to operate effectively in a matrixed, corporate environment.
• Professional written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive identification and escalation of cost overruns.
• Travel spends maintained within approved budgets and policy thresholds.
• Calm and dependable under pressure.
• Detail-oriented with strong follow-through.
• Comfortable supporting senior leadership.