Buyer Analyst (8 month contract) - Cape Town at BP International

Job Description:

• The Buyer Analyst role is responsible to procure goods or services from designated sources of supply for requirements generated by BP operations. The Buyer plays the key role in the procurement process that involves timely creation of Purchase Orders (POs) from approved requisitions, as well as the associated follow on activities related PO acceptance, tracking, change, and close. 

Key activities include: 

• Validate Purchase Requisitions (PR) in accordance with policies adhered.
• Translate PR to Purchase Order (PO) for goods and services.
• Route POs through the applicable approval process in timely manner.

Service Delivery

• Inspect incoming requisitions for correctness and completeness and re-distributing or referring them when appropriate
• Assign sources of supply in accordance with category guidance or other relevant sourcing instructions
• Execute day-to-day procurement operations to ensure delivery meets customer expectations.
• Identify and evaluate potential sourcing opportunities.
• Obtain supplier quotes/proposals, evaluate supplier quotes/proposals in accordance with the selection factors and recommend best supplier quote/proposal. Evaluate ongoing efficiency of vendors.
• Manage Purchase Order process including create complex requisitions and purchase orders and route purchases to the preferred supplier.
• Escalate business process policy failures, communicate policy adherence related to supplier management and execute against approved policy changes delivered from BP category management.
• Evaluate and Ensure that the suppliers engaged comply with the necessary Procurement Strategy, Counter Party Due Diligence (CDD) ,HSSE, Accreditation & Regulatory requirements
• Issue, as needed, Requests for Quote to obtain pricing, delivery and other commercial terms
• Engage BP stakeholders – e.g. requestors, sourcing specialist etc., to finalize the purchase decision
• Generate Purchase Order and confirming acceptance by the supplier
• Resolve operational issues with the suppliers, sourcing specialist and requestor related to the quality, delivery or receipt of good / services, invoice payment, return of materials, etc. 
• Manage required changes to PO and closure of the PO

Change management

• Support MoC by adopting and effectively delivering in line with process changes

Continuous improvement

• Constantly scans for improvement opportunities,
• Support process simplification, standardization and continuous improvement by providing subject matter expertise from the operation's perspective

Job Holder Requirements:

Essential Education:

• Relevant tertiary qualification with orientation within procurement environment
• CIPS

Essential Experience and Job Requirements:

• Min 3 years post qualification experience, preferably in a procurement / supply chain management.  
• Strong negotiation and influencing ability
• Strong networking skills
• Requisition and Purchase Order Processing
• Customer focused, service oriented and performance driven
• Ability to work well autonomously and within a team environment
• High level understanding of operational and procurement functions
• Excellent understanding of difference between Tactical and Strategic Procurement