Buyer at Wood

Job Objective:

• The accomplishment of all duties delegated by the Senior Buyer or Procurement Manager.
• The procurement of allocated commodities at lowest cost consistent with material requisitions, departmental and project requirements and at correct delivery point within scheduled time limits
• The accomplishment of the duties listed in this Job Description either personally or by delegation to supervised personnel in accordance with their Job Descriptions.

Key Accountabilities & Responsibilities:

• RFQ Request for quotation process.
• Preparation of project set-up i.e bidder lists , procedures, Procurement Schedules etc.
• Prepare and issue RFQ packages (E-procure)
• Arrange and attend with Senior Buyer pre-order meetings with Suppliers to confirm that all requirements will be met and that all commercial aspects including guarantees bonds etc are clarified. Issue notes of meetings.
• Prepare quotation summaries, and (CBA) commercial bid analysis including recommendation to award.
• Submit quotation summaries after technical approval to authorised Procurement Personnel for approval.
• Issuing of procurement Schedule
• Prepare and issue Purchase Orders
• Preparation of Purchase Order documents and issue for signatures in accordance with DOA
• Prepare any necessary order variation summaries, and amendments.
• Input all material progress data to relevant material management system or Progress Schedules.
• Managing of project Purchase Orders
• Attend all required progress meetings, and issue necessary correspondence as required.
• Prepare and distribute monthly Material Progress Schedule in accordance with requirements.
• Expedite and release of all equipment and material and action comments on Expediting Reports.
• Check and verify all necessary sub-orders that relevant standards and inspection requirements.
• Check that Supplier's documentation specified on the order is received on schedule.
• Maintain checks and actions until all final documents are issued and all Suppliers’ final documents are received (all required certification, data books, manuals etc).
• Operate the spare parts procedure and in particular check that:
• Purchase order Close outs
• Ensure the correct close out of orders in compliance with Client/project specific procedures
• Assist in the settlement of back charges and discrepancies when requested by authorised construction personnel.

Skills / Qualifications
Qualifications:

• Grade 12 / Matric
• Project Purchasing background

Desirable:

• Procurement Diploma / Degree

Knowledge, skills and experience:

• 3 years’ experience in a project engineering environment
• Understanding of general practices, procedures and methods of procureme

Personal attributes:

• Think strategically and plan accordingly
• Good communicator / negotiating skills
• Committed
• Results oriented. elationship and networking ability.