Buyers Assistant at Pick n Pay Stores Limited

• The Hypermarkets are looking for an experienced Admin Assistant. The Admin Assistant in the Senior Buyer's office plays a vital role in supporting the buying and procurement processes within a retail environment.
• This position involves managing day-to-day administrative tasks, coordinating communication between suppliers and internal departments, and assisting the Senior Buyers in maintaining efficient and organized operations.
• The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced retail setting.
• 3 Years retail experience
• Preferably University degree
• Valid Driver’s Licence
• Must have working knowledge of retail buying
• Previous experience in buying office will be advantageous
• Excellent computer skills i.e. Excel and SAP

Competencies:

• Excellent communication skills
• Methodical/Structure work ethic plan
• Organise and follow up on activities and plan
• Attention to detail
• Adaptive to changing business environment
• Adhere to standards and policies
• Customer orientation
• Relationship between good stock control and sales
• Reports: Collate and pull adhoc statistical report and exception reports on request. As well as maintain the Trade Pack, presented weekly.
• Administrative Support: Provide general administrative support to the Senior Buyers, including managing schedules, organizing meetings, and preparing reports andpresentations.
• Operational Vendor Management: Serve as a point of contact between the Senior Buyer, suppliers, and internal departments, ensuring clear and timely communication regarding orders, deliveries, and any issues that arise.
• Document Management: Organize and maintain all necessary documentation, such as contracts, invoices, and product specifications, ensuring they are readily accessible for the Senior Buyer.
• Vendor Relations: Support the Senior Buyer in maintaining relationships with vendors, including coordinating meetings, handling inquiries, and managing correspondence and onboarding administration.
• Expense Reporting: Assist in the preparation and submission of expense reports for the Senior Buyer and maintain accurate records of all financial transactions.
• Project Assistance: Support the Senior Buyers in special projects, including product launches, seasonal campaigns, and inventory audits. Prepare presentations buyer presentations for meeting and projects.
• Maintain accurate promotional tracking. Load promotional deals into tracker, assist with briefing and co ordinate changes accordingly.

​​​​​​​Promotion and Marketing: responsibilities include managing:

• Collation of deal sheets and campaigns, deal bank population and maintenance.
• Reviewing RMS and coordinating advertising administration.
• Buyers’ Adnote population, updating, maintenance and coordination with Advertising Studio.
• Face of trade bookings and maintenance.
• Minutes/contact report and vendor file management and maintenance.
• Vendor listing and management

Closing date - 19th December 2025