Chief Clerk at eThekwini Municipality

Special Conditions

• 40 hours, 5 day week.
• Be prepared to work overtime.
• Subject to transfer/re-location to any of the Unit's depots or divisions as required.
• Protective Clothing as per PPE Schedule.

Job Purpose

• To ensure that the mechanical workshops, administration section operates in a well-managed manner and produces a dynamic service to it's customers.

Key Responsibility Areas

• Manage staff and productivity.
• Administer and co-ordinate administrative, clerical and financial controls/reports at all workshops.
• Responsible for attendance registers, time sheets, job cards and recoveries.
• Accept appointment in terms of the Occupational Health and Safety Act (85 of 1993).
• Scrutinise all Councils reports, minutes and circulars from the City Manager and implement required departmental action.
• Review separate workshop yellow job cards prior to authorising the printing of pro-forma invoices.
• Monitor and reconcile charges to other departments and processing of adjustments.
• Monitor vehicle utilisation for the division.
• Responsible for works outside/stores and petty cash requisitions.
• Responsible for courier and office distribution services.

Competencies

• Written communication.
• Oral communication.
• Attention to detail.
• Planning and organisation.
• Use of Technology.
• Interpersonal relationships.
• Communication.
• Learning orientation.
• Action orientation.
• Team orientation.

Essential Requirements

• Grade 12 (NQF Level 4) or equivalent.
• Valid motor vehicle driving license
• 3 years relevant experience
• Computer Literacy.

Preferred Requirements

• Grade 12 (NQF Level 4) or equivalent and a certificate in Administrative field.
• 4 Years relevant experience.

Closing Date

• 2025/09/19