Clerk (107810) at Sasol

ABOUT THE ROLE / PURPOSE OF THE JOB

Provide expert clerical services to a department as part of an integrated administrative and office support function. Provide support services that enhances the effectiveness of the manager/s and his/her functional area.  Maintain confidentiality, discretion, tact, diplomacy and professionalism in dealing with internal and external customers.   Help managers' and their teams make the best use of their time by assisting with their clerical and administrative tasks.  You need to reflect and promote the brand/image of Sasol internally and externally.  Pro-actively managing and optimize the leaders time (Diary, Email Management, etc.)

FUNCTIONAL OUTPUTS

• Advanced knowledge of Microsoft Office (Outlook , Word, Excel and PowerPoint) and telephone protocol
• Knowledge of Microsoft SharePoint
• Communication skills: Must have good written and oral communication skills
• Good Interpersonal Skills
• Experience in dealing with senior management
• Assisting the area manager and foremen team to meet their commitments
• Drive IMS compliance
• Manage the preparation for audits and drive the completion of audit findings (2nd, 3rd party, LCN audits)
• Ordering and distribution of various items as needed by the business unit
• Document management and maintaining the area manager filing system
• Manage HR policy deviations and overtime adherence
• Assist learning practitioners with admin duties and record keeping
• Scribe various meetings and distribute minutes
• Arranging both in-house and external events such as conferences, meetings, and travel reservations for office personnel
• Maintain SDS files for the area

Note:

• In line with Sasol’s commitment to Employment Equity, preference will be given to suitable candidates from designated groups.
• In addition to a pre-employment medical examination, some positions may require a physical fitness assessment, as part of the normal pre-employment selection criteria.

JOB REQUIREMENTS

• Grade 12
• Driver’s License
• Minimum 4 years’ experience as an office administrator or clerk
• Proficient with Windows office and SAP transactions
• Previous Sasol experience (wish)

KEY COMPETENCIES REQUIRED
Leadership

• Self-Mastery: Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting.

Functional / Technical

• Ensure that self and team meet targets, due dates and quality standards
• Develops and give inputs to systems and processes that enable effective and efficient administrative operations
• Complete all tasks in a manner that demonstrates an understanding of planning and control principles
• Use, control and maintain all BU and Sasol equipment, time, infrastructure and other resources efficiently and effectively (cost and time)
• Meet all BU and Sasol safety and risk objectives and behave in a manner that ensures a safe risk free work environment
• Ensure all clerical tasks are planned, controlled and reported as per the BU and Sasol requirements
• Ensure that team (administrator/clerks) meet targets, due dates and quality standards
• Review compliance and follow up against the standard and objectives
• Adhere to standard procedures and practices with guidance
• Resolve work obstacles and issues positively and quickly
• Build good professional relationships with customers, managers and peers in order to understand their needs
• Demonstrate positive behaviour towards all customers, reflective of the BU and Sasol values and an understanding of specific customer needs
• Demonstrate effective listening and communication skills when dealing with colleagues
• Project a positive image of the department
• Improve present way of doing work by continuously asking questions
• Share and implement ideas regarding work
• Weekly receives feedback on performance, focus areas and priorities alignment
• Alignment and standardization between eastern and western units will be crucial
• Ensure that the organizational intent is expressed through the practices used
• Needs to be able to deliver on commitments with only minor guidance, being able to find own solutions
• Scheduling and organizing tasks and activities in accordance to the functioning of the BU

Closing Date: 6th, April 2022