Clerk: Administrative at Clover S.A. Proprietary Limited

Job Advert Summary    

• We are looking for a detail-oriented and organised Administrative Clerk to support the Maintenance teams with a variety of administrative duties for our branch in Heilbron.       

Requirements    

• Grade 12 or equivalent NQF4 
• Business English: Fluent 
• Work in extreme conditions 
• Work shifts/weekends/public holidays 
• Computer Literacy (Basic) 

Competencies    

• Acts with honesty and consistency 
• Must be a team player 
• Interpersonal effectiveness 
• Administrative capabilities 
• Maintains high standards 

Duties and Responsibilities    

• Update the utilities and energy usage file daily on the Production shared drive. 
• Create and update work orders on the On Key system as requested by the Maintenance Manager or when required by the maintenance team. 
• Assist with the completion, capturing and filing of work orders and job cards on the On Key system. 
• Maintain the diesel issuing file and ensure diesel usage records are accurate and up to date. 
• Record and file waste removal documentation. 
• Maintain the certification file and monitor expiry dates to ensure certifications are renewed on time. 
• Ensure vehicle licence discs are renewed annually and keep the relevant records up to date. 
• Assist with obtaining quotations and arranging approved services as required. 
• Assist with weekly, monthly, quarterly and year-end stock counts. 
• Assist with daily stock control duties when the Stock Controller is on leave. 
• Maintain the Maintenance Department filing system and ensure maintenance records and documents are organised and easily accessible. 
• Provide general administrative support to the Maintenance Department. 
• Assist the Maintenance Manager with administrative tasks and other ad hoc duties as required.

Deadline:18th September,2026