Clerk: Supply Chain Management at AbaQulusi Municipality

Minimum requirements:

• A Grade 12 (NQF Level 4) A Diploma in Accounting (NQF Level 6) or relevant equivalent qualification Computer literacy
• 1-3 years relevant working experience.

Key performance areas:

• Check transactional documentation (requisition, delivery, notes, etc.) against approved order requisitions and forward to for collation and verification Conduct stock counts, apply control counting methods to establish the physical stock items  Regard information of stock schedules, insert quantities against specific item codes and forward for verification and processing
• Extract information to support query resolution, access records or contact suppliers and request copies of transactional documentation (delivery notes, invoices, etc.) Attend to telephonic calls or internal requests, assess the nature of the enquiry and provide routine information or refer the caller/ request to the relevant personnel for attention
• Receive, collate/batch and check source documentation prior to commencing with capturing sequence Assess specific fields and insert information and/or, select specific options from the menu to adjust incorrect entries Batch and organize completed documentation for filling, insert references and codes
• Select specific report options, view report selection and print reports Update manual recordkeeping system, insert processed document batches in chronological/ alpha-numeric sequences into appropriate files.
• Attend to queries pertaining to the accuracy of data, access/retrieve and make available hardcopy source documentation and/or instructions to confirm system database information  Assess the nature of the enquiry and seek guidelines from the immediate superior on complex queries and information requests.
• Extract information from the system or access/ retrieve instructional guidelines and records of discussions relating to the enquiry/request  Prepare responses based on the information obtained from the system, instructions and procedures and submit to the immediate superior for approval
• Communicate and forward responses to the enquirer, provide explanations on the content of the response or refer further request for clarity to the immediate superior.