Jobs Available at Western Cape Department: Police Oversight and Community Safety

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification;
• A minimum of 3 years experience in rendering secretarial/ administrative support services to management/ senior management.

Recommendation

• None. 

Key Performance Areas

• Provide a secretarial/receptionist support service to the manager; Render administrative support services to the manager; Provide support to the senior manager regarding meetings;
• Support the manager with the administration of the manager’s budget; Study the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly. 

Competencies

• Knowledge of the following: Filing and diary system; Database administration; Financial administration; Legislative framework governing the public service; OHS Act and procedures.
• Skills in the following: Good telephone etiquette; Computer Literacy; Language skills; Sound organisational skills; Good people skills; High level of reliability; Written communication skills;
• Ability to act with tact  and discretion; Information gathering and analysis of information; Good grooming and presentation; Self- management and motivation; Typing and preparing legal correspondence and relevant documentation; Basic conceptual, interpretive and formulation skills. 

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Minimum Requirements

• A qualification at NQF level 6 (equivalent or higher qualification); A minimum of 3 years relevant experience. 

Recommendation

• N/A

Key Performance Areas

• Provide support in terms of office records, and information management activities to support effective service delivery; Provide administrative, research and project implementation support for the Policing Needs and Priorities programme in the Western Cape; Provide support with advocacy activities related to the Policing Needs and Priorities Programme; Managerial/Supervisory functions. 

Competencies

• Working knowledge and understanding of the following: Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Information systems that aid in the management of knowledge and information pertaining to the line function; Project management; Operational management practices;
• Procurement and tendering processes; Policy development, and operational management, monitoring and review processes; Modern systems of governance and administration; Public service procedures, processes and systems;
• Regional and local political, economic and social affairs impacting on the provincial government of the Western Cape; Constitutional, legal and institutional arrangements governing the South African public sector; Public finance, human resources and discourse management processes;
• Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives and collective agreements; Functioning of the Province and the activities of sister departments/related functional areas;
• Policies of the government of the day; Labour Relations legislation and regulations; Performance management in general. Skills in the following: Computer literacy in MS Office Package (Word, Excel, PowerPoint); Communication(written and verbal); Strategic planning; Facilitation; Organisation building; Problem-solving; Report writing; Negotiation; Motivational; Monitoring and evaluation; Ability to work independently and as part of a team. 

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Minimum Requirements

• An appropriate 3-year B-degree/ Advanced Diploma (NQF 7) or higher qualification as recognised by SAQA; A minimum of 5 years relevant middle/senior management experience on a strategic level in a public/ security/ safety environment or related; Successful completion of the Senior Management Pre-entry Programme for entry into the SMS upon appointment.

Recommendation
None

Key Performance Areas
Line Management

• Strategic management, advice and guidance in respect of the following functional areas:

Render an institutional support and project coordination service:

• Lead and oversee the management (including resourcing i.t.o budget, HR, etc) of crime prevention projects within the Directorate.
• Strategically manage the provision of institutional support i.t.o ensuring that policies are developed and aligned to the provincial and national priorities.

Strategically manage the provision of input into:

•  Business units’ action plans developed for execution of strategic priorities.
• Business units’ business plans to ensure that it aligns with the strategic plan of the department and Western Cape Government (WCG).

Coordinate crime prevention programmes:

• Drive the programme coordination i.t.o whether targets are met, monitoring of the budget spend, whether there is anlignment with provincial and national priotities, etc.
• Render a project support service for the coordination of the Integrated Crime and Violence Prevention Strategy (ICVPS) Framework:
• Ensure that the parameters of the framework is complied with and that implementation is aligned to the national and provincial priorities.
• Ensure the provision of input into the annual reporting of business units in respect of the implementation of the framework.

Manage the process of safety training and development to community structures:

• Drive the coordination of safety training and development in respect of approving funding and overseeing contracts.
• Manage escalations relating to non-performance of partners.

Strategic Management (including change management)

• Define and review on a continual basis the purpose, objectives, priorities and activities of the Directorate.
• Drive the Directorate’s strategic planning process.
• Drive the development and management of the strategic and business plans for the Directorate.
• Evaluate the performance of the Directorate on a continuing basis against pre-determined key measurable objectives and standards.
• Report to the Chief Director on a regular basis on the activities of the Directorate and on matters of substantial importance relating to operational managagement support.
• Monitor and ensure compliance with relevant legislation and prescripts in respect of adequate and appropriate record keeping of the activities of the Directorate, and of the resources (people, finances and assets) employed by it.
• Foster and promote a culture of innovation within the Directorate, and the Department.
• Diligently perform all duties assigned to the post of Director.

People Management

• Participate in the recruitment of employees in the numbers and grades appropriate to ensure the achievement of the Directorate’s Business Plan.
• Motivate, train and guide employees within the Directorate, to achieve and maintain excellence in service delivery.
• Actively manage the performance, evaluation and rewarding of employees within the Directorate.
• Monitor information capacity building within the Directorate.
• Ensure involvement in the compilation of a workforce plan, a service delivery improvement programme, and an information resources plan for the Directorate.
• Promote sound labour relations within the Directorate.
• Actively manage and promote the maintenance of discipline within the Directorate.

Financial Management

• Manage participation in the budgeting process at Directorate level.
• Ensure the preparation of the Annual and Adjustment Budgets for the Directorate.
• Assume direct accountability for the efficient, economic and effective control and management of the Directorate’s budget and expenditure.
• Assume direct accountability for ensuring that the correct tender and procurement procedures are adhered to in respect of purchases for the Directorate.
• Assume direct accountability for ensuring contracts are managed effectively and efficiently for the Directorate.
• Ensure that all spending is aligned with the strategic objectives of the Directorate and Department.
• Report to the Chief Director and relevant oversight role players/committees on all aspects of the Directorate’s finances.
• Assume overall accountability for the management, maintenance and safekeeping of the Directorate’s assets.
• Assume direct accountability for ensuring that appropriate risk management procedures are in place and adhered to for the Directorate.
• Ensure that full and proper records of the financial affairs of the Directorate are kept in accordance with any prescribed norms and standards.

Competencies
Knowledge of the following: 

• Proven knowledge of and working experience with the legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions.
• Proven knowledge and understanding of information systems that aid in the management of knowledge and information pertaining to the line function.
• Proven knowledge and understanding of programme and project management.
• Proven knowledge and understanding of procurement and tendering processes.
• Proven knowledge and understanding of policy development, and strategy management, monitoring and review processes.
• Proven knowledge and understanding of modern systems of governance and administration.
• Proven knowledge and understanding of public service procedures, processes and systems.
• Proven knowledge and understanding of the global, regional and local political, economic and social affairs impacting on the provincial government of the Western Cape.
• Proven knowledge and understanding of Constitutional, legal and institutional arrangements governing the South African public sector.
• Proven knowledge and understanding of public finance, human resources and discourse management processes.
• Proven knowledge and understanding of the Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives and     collective agreements.
• Proven knowledge and understanding of the functioning of the Province and the activities of sister departments.
• Proven knowledge and understanding of the policies of the government of the day.
• Proven knowledge and understanding of Labour Relations legislation and regulations.
• Proven knowledge and understanding of performance management in general.

Skills

• Numeracy | Literacy | Computer Literacy | Language skills | Project Management | Accounting/ Finance/ Audit | Strategic Planning

Core Competencies

• Strategic Capability and Leadership
• Project and Programme Management
• Change Management
• People Management and Empowerment
• Financial Management

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Minimum Requirements

• An appropriate qualification at NQF level 6 (equivalent or higher); A minimum of 3 years’ middle management experience.

Recommendation

• None.

Key Performance Areas

• Manage the functional operation of the Contract and Demand Management; Manage the functional operation of Acquisition Management;
• Manage the functional operation Logistics, Disposal and Asset Management;
• Plan and manage the work of and account for the overall performance of the Sub-directorate; People Management; Financial Management

Competencies

• Working knowledge and understanding of the following: Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Information systems that aid in the management of knowledge and information pertaining to the line function; Project management; Operational management practices; Procurement and tendering processes;
• Policy development, and operational management, monitoring and review processes; Modern systems of governance and administration; Public finance, human resources and discourse management processes; Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives and collective agreements.
• Skills in the following: Numeracy; Computer Literacy; Language skills; Project Management; Accounting / Finance / Audit; Budgeting and Financial Management; Communication and Information Management; Continuous Improvement; Citizen Focus and Responsiveness; Diversity Management; Impact and Influence; Planning and Organising; Problem Solving and Decision Making. 

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Minimum Requirements

• An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification); PSIRA registration minimum Grade B;
• A minimum of 3 years relevant experience; A valid code B (or higher) driving license.
• NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Recommendation

• None. 

Key Performance Areas

• Coordinate physical security operations within Western Cape Government institutions and facilities;
• Coordinate the implementation of access control procedures to mitigate risk; Report and investigate security incidents and breaches;
• Monitor and manage outsourced security service providers; Managerial/Supervisory functions. 

Competencies

• Proven knowledge and working experience of the following: Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Information systems that aid in the management of knowledge and information pertaining to the line function;
• Project management; Operational management practices; Policy development, and operational management, monitoring and review processes; Modern systems of governance and administration; Public service procedures, processes and systems;
• Regional and local political, economic and social affairs impacting on the provincial government of the Western Cape; Constitutional, legal and institutional arrangements governing the South African public sector; Public finance, human resources and discourse management processes; Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives and collective agreements;
• Functioning of the Province and the activities of sister departments/related functional areas; Policies of the government of the day; Labour Relations legislation and regulations; Control of access to public premises and vehicles Act, Act 53 of 1985; Occupational Health and Safety Act, Act 85 of 1993; Understanding of PSIRA; Criminal Procedure Act; Weapons and Ammunition Act; Explosives; Electronic security system; Security officials Act, Act 92 of 1997. Skills in the following: Computer literacy in MS Office Package (Word, Excel, PowerPoint); People Management; Project Management; Communication skills (written and verbal); Numeracy; Literacy