Commercial PM/Debt Collector at Trafalgar Property and Financial Services

The ideal candidate should possess:

• Proficiency in computer skills, particularly in Microsoft Office applications.
• Fundamental comprehension of legal procedures associated with rental collection.
• Basic knowledge of accounting principles
• Familiarity with the Debt Collectors Act

Required Competencies:

• Effective written and verbal communication skills
• Friendly and approachable demeanour
• Proficient time management abilities
• Capacity to perform under pressure
• Skill in delegating tasks to different departments
• Strong leadership qualities
• Outstanding organizational skills
• Meticulous attention to detail
• Ability to collaborate within a team setting
• Adaptability to change
• Possession of a driver’s license and personal transport
• Grade 12 - Matric
• The responsibilities for the Commercial PM / Debt Collector, summarized but not limited to, encompass:

Leasing Process:

• Obtain signed mandates with supporting documents as per FICA regulations.
• Negotiate acceptable rental rates with landlords on a per-square-meter basis.
• Ensure thorough familiarity with the logistics of buildings, premises, or units.
• Advertise available properties to attract potential clients.
• Arrange viewings for interested parties.

Application Processing:

• Collect completed application forms with relevant supporting documents adhering to FICA guidelines.
• Process applications and discuss qualifying tenants with property owners.
• Conclude lease agreements with approved tenants.

Property Management:

• Arrange ingoing inspections with landlords and tenants.
• Ensure rentals align with the terms of lease agreements.
• Review monthly debtors' statements and oversee effective credit control.

Administrative Duties:

• Manage the property employees' contracts, certified ID copies, and bank statements.
• Administer staff loans and manage leave requests.

Financial Oversight:

• Review and authorize payment of approved invoices.
• Maintain recurring payments and review the Municipal Payments Master Schedule.
• Ensure the accuracy of descriptions on Unibase and oversee Z account cleanup.

Communication and Documentation:

• Liaise with HR on labour-related issues.
• Manage client email conversion and statutory documents on Qdocs.
• Correspond with property owners and ensure document availability to relevant parties.
• Oversee archive management and handle emails and phone calls.
• Meetings and Reports:
• Attend meetings with landlords and tenants upon request.
• Process notices, circulars, and ensure timely management fee increase notifications.
• Approval of payroll 09 reports.

Financial Controls:

• Review funded balances and ensure the use of the approved chart of accounts (GL Codes).
• Reconcile municipal accounts and manage creditor reconciliation.
• Conduct Unibase clean up and oversee Qdocs management.

Collections Activities:

• Collection of outstanding levies/rentals through effective communication via SMS and phone calls.
• Implementation of demand letters through electronic and postal channels.
• Handling the Notice to Cancel Lease process and confirming lease cancellations.
• Coordinating the handover of accounts to attorneys for collection.

Collection Administration:

• Reconciliation of accounts, ensuring accuracy in the identification and allocation of payments.
• Thorough review of the unallocated list to address any discrepancies.
• Allocation of payments and addressing client queries promptly.
• Preparation of journals for DCA reversals and providing accurate figures for statistical reports.
• Facilitating the blacklisting process.

Debt Collection Recoveries:

• Initiating debt collection recoveries as needed, ensuring daily diligence in the process.