Communications Co-Ordinator at ADvTECH

Purpose of Job:

• To work closely with, and support, the Group Communications Manager and Internal Communication Specialist, who drives communication of the group’s strategic imperatives. Will play a key role in the group communications portfolio. 

Key initiatives and requirements include:

• Integrated reporting suite (AIR, SR and ESG) support
• Communication campaigns, projects and team support
• CSI communication
• Marketing forums: Agenda, taking and preparing of minutes
• CI and Style Guide: Managing and sharing changes
• Working on comprehensive communication campaigns and project initiatives in the space, including creative development, copy writing, measurement and analysis of success (and creating reports accordingly).
• Act as an ambassador for ADvTECH (and for the Communications teams), including managing and directing incoming communication (first line response) and following through on (and resolving) issues related to group communications channels and platforms in a timely and professional manner.

Responsibilities: 

Integrated reporting suite (AIR, SR and ESG) support:

• Source, coordinate, consolidate and review required information, including content and design elements.
• Copywriting, proofreading and preparation of campaign elements internally and with relevant external suppliers or parties.
• Coordinate and manage day-to-day and project-related communications.
• Work with external platforms and the ADvTECH website to get all results and AIR content loaded (according to JSE rules).
• Support and assist the Corporate Affairs, Marketing and Communication team during peak periods.

Communication campaigns, projects and team:

• Implement, manage and update various communication campaigns.
• Support & assist the Integrated Annual Report and Sustainability Report suite and other related projects as required.
• In consultation with the Internal Communication Specialist and/ or Communications Manager or project lead, monitor and measure engagement on internal and external campaigns and recommend improvements/ alternatives to meet campaign objectives, where needed. This includes providing statistics on engagement from all platforms used for reporting purposes.
• Coordinate and manage day-to-day and project-related communications.
• Liaise and manage the soliciting of content, design elements, copywriting, proofreading and preparation of campaign elements internally and with relevant parties.

CSI Communication:

• Share CSI requests from prospective suppliers and related information with brand CSI representatives, where appropriate and in line with group strategic imperatives.
• Assist with Group CSI projects, forums and events, including ensuring that submission and information is up to date.
• Coordinate and communicate with brand CSI representatives.
• Create awareness campaign, showcasing various CSI projects.

Marketing Forums and Sales Guru:

• Implement, manage and update Schools and Tertiary Marketing forums agendas, minutes and initiatives in support of the Group Communication Manager.
• Implement, manage and update Sales Guru Mystery calling project and liaise with marketing managers and suppliers.
• Upload training material and projects onto Blackboard or other platforms.

CI and Style Guide:

• Manage, maintain, update and ensure accuracy of information in all of ADvTECH’s CI manuals and style guides.
• Support and assist the Integrated Annual Report suite and other projects as required.
• Ensure that CI Manual and Style Guides adhere to the group’s style and corporate identity.

Educational Requirements: 

• Relevant tertiary qualification, like Marketing and Communications degree
• Integrated reporting/ ESG reporting experience or training an advantage
• Project management an advantage

Experience requirements: 

• At least two years’ experience in communications and/ or marketing related environment

Skills: 

• Planning & organizing.
• Communication, written, verbal & presentation.
• Time management.
• Problem solving.

Behavioural Attributes:

• Positive attitude.
• Excellent interpersonal skills.
• Computer Literate (Office 365 Teams essential).
• Planning and organisation: Must be able to schedule and coordinate activities independently and identify the appropriate resources needed to perform these activities within a specific time frame to achieve business objectives.
• Attention to detail.
• Proactive self-starter who can take the initiative, assume responsibility and grow the quality of outputs.
• Excellent problem-solving ability with strong solution orientation and focus.
• Results-driven, hard-working, professional.
• High levels of commitment: May need to work additional hours over and above the normal working day from time to time.