Company Secretary at Agriseta

JOB PURPOSE

• Efficient and effective administration of the entity, with particular emphasis on good corporate governance and compliance with statutory and regulatory requirements. Ensuring that the execution of the Board and Executive Committee decisions are in the best interest of the company and implemented.

KEY PERFORMANCE AREAS - FUNCTIONAL OUTPUTS / ACTIONS

• Provide legal and sound administrative advice and/or support to the Board, to ensure seamless transformation and interpretation between Board decisions and AgriSETA’s operations.
• Provide support to the Board and its committees, in line with corporate governance, statutory and regulatory requirements.
• Ensure Board compliance with all relevant legislation, including but not limited to, the Companies Act, the PFMA, the SDA Act and King IV.
• Ensure effective management of resources (i.e. budget/finances, assets) and team leadership within the unit.
• Manage compliance management processes within the entity.
• Oversee the induction of entity’s Board members, continuous director training and development, and all administrative matters relating to the board.
• Ensuring that the Board’s decisions and instructions are clearly and timeously communicated, and status against deliverables monitored to measure progress effectively.
• Plan, direct, and coordinate the AgriSETA’s governance activities. Ensuring that governance practices are consistent and aligned with applicable legislation and regulations.
• Developing an annual schedule of Accounting Authority (AA) and respective subcommittee meetings and circulating it to members.
• Monitor the implementation of the Board resolutions and legal compliance requirements to ensure compliance. Keeping the Board informed of the status and progress.
• Ensure that the minutes of all meetings, Board meetings, Board Committee meetings, are properly recorded in accordance with good corporate governance.
• Oversee the proper compilation and timeous circulation of Board packs and assisting the chair of the Board and committees with drafting work plans, documentation, and reports.
• Draft and ensure implementation of Company Secretariat policies and procedures, reviewing existing policies on an annual basis and recommend changes as appropriate.
• Monitoring all legislative, regulatory, and corporate governance developments that might affect the AgriSETA’s operations and ensuring that the Board is fully briefed on these.
• Co-ordinate Board and Committee evaluations on an annual basis.
• Responsible for other key and/or related tasks that come with the position as designated by the CEO on an ad-hoc basis.
• Identify financial, technological, reputational, or legal risk to the entity.
• Act as deputy information officer in terms of PAIA and POPIA.

GOVERNANCE

• Promoting good governance and building a culture of compliance and commitment to the prevailing legislative requirements within the sector and AgriSETA.

FINANCIAL MANAGEMENT

• Budget and expenditure management.
• Develop and manage submission of relevant documents as per the National Treasury Regulations (NTR).
• Knowledge of the PFMA, National Treasury compliance and reporting.
• Ensure Compliance with Section 51 of the PFMA to prevent Fruitless, Wasteful and Irregular Expenditure.

STAKEHOLDER MANAGEMENT

• Build, foster and strengthen relationship between the Board, Governance Committees, Sub-Committees, Management, Department of Higher Education Science and Technology (DHEST), National Treasury (NT) Auditor General South Africa (AGSA) and Other Relevant and Key AgriSETA Stakeholders.
• Represent the SETA at the relevant strategic forums and maintain constant communication with all interested parties within and outside the sector.

PEOPLE MANAGEMENT

• Effectively lead the Company Secretariat function by maintaining a motivated team to deliver Organisational Strategy and Objectives.

MINIMUM QUALIFICATION & EXPERIENCE

• Relevant Bachelor’s degree in Law /LLB or Equivalent.
• MBA or equivalent in Applied Corporate Governance will be an added advantage.
• Knowledge of relevant legislation (e.g. PFMA and Treasury Regulations), compliance and governance requirements (including King Codes of Good Practice).
• Five (5) years’ minimum experience in a corporate secretariat environment of which three (3) years is at a managerial level.
• Extensive Corporate Governance, Compliance, Legislative Framework environment experience.
• Knowledge of legal and regulatory requirements affecting public entities, corporate governance instruments, and guidelines (e.g., KING Reports).
• Understanding of various legislation regulating public entities and SETAs in particular.
• Legislative acumen.

KNOWLEDGE, SKILLS AND ATTRIBUTES

• Ability to communicate policies, procedures, legislation, principles, concepts, and strategies to various audiences.
• Self-motivated and results driven.
• High energy levels.
• Excellent knowledge and understanding across functional SETA environment and how to translate concepts into practical solutions.
• Ability to transfer skills and coach others.
• Understanding and ability to perform and/or adjust in a continuously fast changing environment.
• Extremely Organised.
• Detailed oriented and efficient.
• Problem-solving and decision-making.
• Deadline driven.