Compliance and Administrative Assistant at Profile Personnel

Job Description

• A boutique asset management business based in Sandton is seeking a Compliance and Administrative Assistant to provide compliance and administrative support across the business.
• The successful candidate will have experience within a financial advisory or asset management environment, with strong working knowledge of FAIS and FICA and an interest in compliance, administration and financial services.

Minimum Requirements

• BCom in Financial Planning, Law, Risk Management or a related field, or an equivalent qualification such as an Advanced Certificate in Wealth Planning or Postgraduate Diploma in Financial Planning.
• Alternatively, demonstrated advanced knowledge of the financial planning environment, including investments, shares, endowments, risk cover, tax and estate duty.
• 2+ years' experience in a Compliance Department or compliance function within the financial advisory or asset management sector.
• FAIS and FICA experience is essential.
• Knowledge of other relevant regulations, including JSE Equities Rules, will be advantageous.
• A Compliance and Risk Certificate or similar qualification will be advantageous.
• Knowledge of company secretarial responsibilities and/or the Companies Act will be advantageous.
• Strong integrity, honesty and work ethic.
• High level of initiative with the ability to work independently and make sound decisions.
• Strong communication, administration, reporting, problem-solving and time-management skills.
• Ability to build effective working relationships with employees, management, regulators and external service providers.

Key Responsibilities

Compliance

• Maintain and support the business's FAIS Compliance Risk Management Plan.
• Ensure FAIS policies, procedures and processes remain aligned with legislative and regulatory requirements.
• Prepare and submit required regulatory reports accurately and timeously.
• Monitor compliance with FAIS requirements and identify potential breaches or areas of non-compliance.
• Investigate compliance issues and ensure appropriate reporting and follow-up.
• Maintain relevant FSCA and regulatory registers and ensure required profile changes are completed.
• Ensure representatives and Key Individuals remain appropriately authorised and fit and proper.
• Review agreements and documentation for compliance with FAIS requirements.
• Support compliance reporting and follow up on outstanding actions.
• Provide guidance to employees on compliance requirements and assist with implementing appropriate controls.
• Assist with staff training on FAIS and compliance matters.
• Liaise with regulators, external compliance officers and relevant service providers.

FICA & AML

• Support compliance with FICA and Anti-Money Laundering requirements.
• Implement and maintain the approved FICA Risk Management and Compliance Programme (RMCP).
• Monitor client verification and screening during onboarding.
• Ensure ongoing client re-verification and screening in line with the RMCP.
• Identify and report potential compliance breaches, suspicious transactions and other reportable matters.
• Assist with staff training on FICA and AML requirements.
• Maintain effective relationships with regulators, external compliance officers and service providers.

Administration

• Coordinate appointments and meetings, including Board, Investment Committee and Product Committee meetings.
• Arrange business travel, including flights, accommodation, transfers and relevant documentation.
• Maintain employee absence schedules, including business travel, leave, public holidays and office closures.
• Attend meetings and prepare meeting notes.
• Assist with preparing board resolutions and coordinating electronic signatures.
• Assist with reviewing contracts and agreements when required.
• Provide general administrative support across the business.
• Assist with creating and maintaining a positive working environment.

Key Skills & Competencies

• Integrity and honesty
• Investment, fund and financial product knowledge
• Strong FAIS and FICA knowledge
• Excellent written and verbal communication
• Strong administration and reporting skills
• Time management and deadline management
• Problem-solving ability
• High level of initiative
• Ability to work independently and as part of a team
• Attention to detail