Compliance Officer (P8) (Finance: Financial Governance & Control: Department of Risk & Assurance) at University of Johannesburg

Job description

• UJ is keen to interview a competent and strong minded individual with the ability to implement a compliance process in the divisions of the University, to assist the central compliance office to operationalise compliance management in the University structures in line with its strategy. The Compliance office is mandated by the Council to ensure that the Council and management and the staff members discharge their responsibilities to comply with the applicable compliance obligations, through the implementation of the compliance framework, policy, process, and services. The Central Compliance Officer will be responsible for assisting management to embed compliance processes, procedures and services cascaded by the compliance office, through ensuring that all divisional policies, processes and procedures comply with the law and the internal standards.
• The role of Central Compliance Officer supports the processes which resides within the compliance office for proper integration in the applicable departments.

Responsibilities:

• Implement the University’s Central Compliance Management Implementation Plan in the divisions;
• Support management to Identify, assess and manage compliance obligations in the divisions;
• Plan and facilitate compliance workshops for the assessment of compliance risks;
• Support compliance office to facilitate the development and maintenance of a compliance universe and cascade the relevant obligations in the divisions;
• Monitor regulatory development on continuous basis to identify relevant developments and changes in the university regulatory landscape;
• Continuously review and maintain the divisions compliance profiles;
• Align the nominated unit compliance champions to the central compliance initiatives and solicit collaboration to implement the central compliance office initiatives;
• Incorporate compliance obligations into operational procedures manuals where appropriate;
• Review and guide the improvement of controls and measures to meet compliance;
• Document Compliance Risk Management Plans (CRMPs) of the prioritised compliance risks centralised in the compliance office through collaboration with the divisions;
• Develop compliance risk monitoring plans and conduct independent monitoring in line with prescribed central compliance monitoring programme;
• Coordinate submission of regulatory returns for the divisions;
• Identify, investigate and report compliance issues, irregularities and violations;
• Collate and prepare (academic / support) compliance status reports and presentations for the senior management and/or oversight management, in accordance with the prescribed central compliance office status report standard;
• Support management with advice through compliance related initiatives, i.e due diligence, new products, new projects etc;
• Represent compliance office at divisional management committees and other key stakeholder committees to embed the compliance process and culture;
• Maintain divisions data input, quality and reporting on the compliance system, as well as electronic and physical record keeping;
• Conduct compliance requirements and controls training in the divisions.

Minimum requirements

• A LLB / Bcom-Law or equivalent (NQF 7)
• Other legal qualification / Occupational Certificate: Compliance Officer (NQF 6) with a CISA recognised postgraduate in compliance (NQF 7) 
• Three (3) years' proven working experience in a field of compliance assisting in implementing the compliance program at institution-wide capacity (“corporate level or division-wide”) 
• Knowledge of the South African Legislative System 
• Proficient in Microsoft Office Ms Word, Excel and PowerPoint 

Competencies and Behavioral Attributes:

• Thorough knowledge and application of the Compliance Institute SA - Generally Accepted Compliance Practice Framework
• Maintain consistent self and team professionalism
• Facilitation of workshops and persuasion skills
• Project Management and execution skills
• Ability to comfortably engage and collaborate with stakeholders at all levels
• Customer focused
• Research and reporting skills
• Ability to adapt technical business knowledge and apply it to various domains, such as finance, academic and operational
• A thorough understanding of combined assurance concept, including internal audit and control self- assessment
• Strong business acumen
• Ability to exercise judgement and maturity during compliance discussions
• Analytical and detail orientated skills
• Maintain high level of integrity and ethical standards
• Meticulous elaborate and succinct reporting
• Strong planning and organisational skills
• Ability to work under pressure and according to strict deadlines
• Self-leadership
• Agility and adaptability to change

Deadline: 

6 June 2025