Contract and Hire Administrator at PwC South Africa

Qualifications / Certifications required:

• Matric certificate
• Additional certifications or training in HR, data management, or relevant fields.

Experience required:

• Proven experience in data entry, preferably within an HR context.
• Familiarity with HR operations and understanding of employment-related information and contract generation.
• Proficiency in using HRIS systems, particularly Workday, is advantageous

Responsibilities of role:

Offer and Contract management:

• Prepare and extend employment offers ensuring alignment with company compensation guidelines and benefits packages.
• Draft employment contracts, outlining terms and conditions of employment, and ensure necessary approvals are in place.

Onboarding:

• Facilitate new hire paperwork, including employment contracts, confidentiality agreements and other relevant documents.
• Coordinate pre-employment background checks, reference verifications, and other necessary screenings.

Compliance and documentation:

• Accurately capture and input employee data into the Workday HCM system, including personal details, employment history, compensation, benefits, and performance-related information.
• Maintain accurate and up-to-date records of all candidate and employee information ensuring compliance with company policies and regulatory requirements.

Communication:

• Serve as a point of contact for HC business partners and Talent Acquisition team members, providing updates on the recruitment progress and answering inquiries.
• Coordinate with relevant teams to ensure a seamless transition from hiring to employment.

Process Improvement: 

• Suggest and implement process improvements to enhance the efficiency and accuracy of data capture and maintenance procedures.
• Stay informed about industry trends and best practices in recruitment and onboarding.

Data Security: 

• Adhere to data security and confidentiality protocols when handling sensitive employee information, ensuring compliance with privacy regulations.

Technical proficiency:

• Familiarity with HR software and tools for managing employee data, contracts and onboarding process.
• Ability to gather and interpret HR operations metrics and data to improve HR operations processes and decision making.

Skill sets required:

• Thoroughness with strong attention to detail  in reviewing contracts, documents and candidate information to avoid errors and ensure accuracy.
• Excellent organizational skills to manage and track multiple employee records effectively.
• Strong verbal and written communication skills for interaction with cross-functional teams.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Problem-solving skills to address challenges that may arise during the hiring and onboarding process and find practical solutions.
• Time management in prioritizing tasks, managing deadlines and ensuring timely completion of hiring related activities.
• Discretion in handling sensitive candidate and employee information with a strong commitment to maintaining confidentiality.
• Adaptability and flexibility to adapt to changing priorities, evolving business needs and industry trends.