Contract Specialist X2 - Glenvista at Rand Water

Minimum Requirements

• Applicants must be in possession of a Grade 12 qualification;
• National Diploma or Bachelor’s Degree in Commercial or Accounting studies
• 3 - 5 + years’ experience Procurement or Supply Chain Management environment;
• Working knowledge of the legal aspects of procurement and contract law.
• Project management experience

Primary Duties

• Actively work with the Contracts Manager on ensuring the accuracy and appropriateness of the contracting clauses of various contracts
• Manage the contracts’ timelines on SAP to ensure that contracts are reviewed for extension timely where applicable and that a register of contracts (with various statuses) is maintain and actively updated
• Play an active role with regard to preparing contracting strategy documentation for all the prospective bidding in line with the respective commodities;
• Actively work with the Contracts Manager on ensuring the accuracy and appropriateness of the contracting clauses of various contracts
• Manage the contracts’ timelines on SAP to ensure that contracts are reviewed for extension timely where applicable and that a register of contracts (with various statuses) is maintain and actively updated
• Maintain an up-to-date register of work awarded per quarter of successful bids using approved BAC resolutions.
• Ensure that letters of award are timeously prepared; accurately captured and circulated for sign off in accordance with the DOA
• Ensure that approved copies of LOAs by the CE are filed securely and maintained
• Maintain stakeholder relationships with other co-contracting functions i.e. Group Legal Services and user departments spear heading the contracts and more importantly the IT’s SAP department
• Conduct quarterly contracts financial and legal review and prepare action plans for all the stakeholders involved
• Maintenance of Reports related to Contracts, Variations and Expansions, Contract Expiry