Contracts Administrator at Anglo American

Job Description:

As our Contract Administrator, your responsibilities will include but not limited to:

Adhere to all health and safety practices and requirements.

• Promote good housekeeping to ensure compliance and an environment where team members can deliver their outputs within a controlled risk environment.

Performance Delivery

Contract Administration and Documentation

• Administer and maintain supply chain contracts throughout their lifecycle, from award to expiry.
• Ensure contracts, amendments, extensions, and supporting documents are accurately captured, filed, and version-controlled.
• Maintain contract registers and ensure alignment between contracts, purchase orders, and sourcing approvals.

Systems and Data Management

• Capture and maintain contract data in approved contract management and ERP systems (e.g. SAP or equivalent).
• Perform routine data validations to ensure completeness, accuracy, and audit readiness.
• Support standard reporting on contract status, expiry, compliance, and coverage.

Governance, Compliance and Risk Support

• Monitor contract expiry dates, renewals, and variations, and flag risks or deviations to Category Managers.
• Ensure adherence to supply chain governance, delegation of authority, and document control standards.
• Support internal and external audits by providing accurate contract records and reports.

Category and Stakeholder Support

• Provide administrative support to Category Managers across Directs and Indirects portfolios.
• Respond to internal stakeholder queries related to contract documentation, status, and compliance.
• Coordinate with Legal, Finance, and Procurement teams to ensure contract completeness and alignment.

Process Support and Continuous Improvement

• Support standardisation of contract administration processes across categories.
• Identify opportunities to improve data quality, document management, and administrative efficiency.
• Assist with onboarding and guidance of users on contract systems and basic governance requirements.

This role is in Supply Chain (SC) department on a band A3 level reporting to the Category Manager Directs/Indirects

Qualifications:

• Grade 12 or equivalent
• Relevant Administrative qualification on NQF4
• SA Drivers Licence

Technical Knowledge

• 3–5 years’ experience in contract administration, procurement support, or supply chain administration.
• Basic understanding of contract lifecycle management and supply chain governance.
• Exposure to ERP or contract management systems (SAP preferred).
• Proficient in MS Office (Excel, Word, PowerPoint).

Closing Date:

• 24 April, 2026