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  • Posted: November 12, 2019
    Deadline: Not specified
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  • Pega is the leader in cloud software for customer engagement and operational excellence. The world’s most recognized and successful brands rely on Pega’s AI-powered software to optimize every customer interaction on any channel while ensuring their brand promises are kept. Pega’s low-code application development platform allows enterpris...
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    Contracts Manager Company Name Pegasys

    The purpose of this role is to provide dedicated contract management support to our client in George. The successful candidate will play a significant role monitoring and executing multiple functions like contract compliance, management, drafting of memorandums and correspondence, progress tracking, and reporting.

    • 20 months contract position (fixed term contract until end June 2021 with possible renewal dependent on the client)
    • Location – George

    ROLE AND RESPONSIBILITIES

    Contract Management and Compliance

    • Pro-active review of contractual requirements to identify renewal dates, termination dates and other important dates/events well in advance.
    • Ensuring the correct documentation is sourced periodically (weekly, monthly or annually) from service providers and stakeholders in terms of the requirements and responsibilities set out in key contracts.
    • Review of contracts to ensure correct interpretation and implementation of contractual and regulatory conditions.
    • Monitoring performance and identifying non-compliance with contractual requirements.
    • Evaluate contract performance against contract measures to calculate service provider payments and to determine performance bonuses / penalties by using compliance (monitoring).
    • Referral of contractual disputes/disagreements to the relevant people for input/resolution (e.g. specialist legal support, senior management, etc.)
    • Drafting of letters to service providers and stakeholders with legal support and input from the GIPTN Management Unit.
    • Preparation of engagements with service provider and stakeholders on relevant issues.

    Document Management

    • Maintain and update a central database of all contracts, amendments, addendums to the requisite contracts.
    • Ensure all relevant project governance documentation is correctly managed and filed accordingly.
    • Set-up and conduct monthly reviews of the project office electronic and hard copy filing. Maintain a list of outstanding or incomplete documentation. Address corrections required with responsible parties.
    • Ensure all relevant project governance documentation and correspondence with contracted service providers is correctly managed accordingly.
    • Maintain version control of standard operating procedures and ensure the project office is well-informed on location of all standard operating procedures (electronic and hard copy).

    Project Progress Tracking

    • Run weekly/bi-weekly/monthly meetings, with staff members to ensure uniformity across the unit. Ensure that monthly meetings should be utilised to track and report on project progress.
    • Track project milestones and report on risks identified.
    • Setting up, facilitating weekly or monthly status meetings with contracted service providers.

    Additional Administrative Duties:

    • Assessment of invoices from stakeholders to ensure that the contracted services were delivered, and the stipulated service standards were adhered to.
    • Participate in project team meetings where necessary and ensure that all relevant decisions and discussions are documented.
    • Assist the team with the preparation of presentations, reports, correspondence and any research of relevant documentation.
    • Regular communication with service providers and stakeholders to ensure institutional alignment as well as that there are no outstanding contractual issues.

    QUALIFICATIONS AND EXPERIENCE

    • Bachelor’s degree in Law or any other relevant field
    • Minimum 3 years’ experience post articles experience in commercial/corporate law or seven years’ experience in a similar contract and performance management role or as project management
    • A clear basic understanding of the requirements and implications of projects
    • Fluency in English and Afrikaans
    • A relevant postgraduate qualification will be an added advantage

    KEY SKILLS AND ATTRIBUTES

    This role calls for several specific skills and characteristics in the candidate, including:

    • Proficiency in Advanced Excel and MS Office
    • Ability to excel in a fast-paced, dynamic, unpredictable work environment
    • Strong work ethic and high standards for achievement
    • Results-oriented mindset
    • Ability to multi-task, prioritize and take initiative
    • Must be process and document driven
    • Strong inter-personal skills and a pleasant yet firm demeanour
    • Must be a team player and find comfort working in a collaborative environment
    • Effective communication skills, written and verbal
    • Attention to detail
    • Ability to exercise appropriate judgement and discretion, especially when dealing with confidential information
    • Openness to working demanding hours from time to time

    SALARY

    • Commensurate with experience and qualifications

    PREFERRED CANDIDATE PROFILE

    • HDI preferred but not a constraining requirement

    Method of Application

  • MYJOBMAG.CO.ZA
  • Send your application

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