Conveyancing Paralegal - Commercial Bonds (Pretoria) at Adams & Adams

Job Purpose

• The conveyancing paralegal manages the full lifecycle of property transactions, with a focus on commercial bonds, ensuring all steps from instruction to registration are completed accurately and efficiently, while maintaining high standards of professionalism, attention to detail and client service. This role ensures seamless execution of transactions, mitigates risks and contributes to the firm’s reputation for excellence in property law.

Requirements

Key Skills, Knowledge and Competencies

• Strong understanding of conveyancing processes including transfers, bonds and cancellations.
• In-depth knowledge of commercial bond registrations and related loan documentation.
• Ability to independently manage conveyancing matters from inception to registration at the relevant Deeds Office.
• Ability to interpret loan conditions, title conditions, deeds office records and Surveyor General diagrams.
• High level of technical accuracy in drafting, reviewing and preparing conveyancing documentation.
• Strong risk awareness, including the ability to identify discrepancies and ensure regulatory compliance.
• Excellent verbal and written communication skills, with the ability to liaise professionally with clients, banks, attorneys and stakeholders.
• Strong organisational and time-management skills to manage multiple files, deadlines and priorities.
• Team-oriented approach with strong interpersonal skills and a proactive work ethic.
• High level of accuracy with meticulous attention to detail.
• Proficient in Microsoft Office and conveyancing systems including LexisConvey, Webconvey, Stordoc and L@W / E4.
• Excellent typing skills with a minimum speed of 45+ words per minute.

Key Responsibilities

• Acknowledge instructions, open files and conduct initial perusal and understanding of loan conditions.
• Perform deeds office and related searches and accurately interpret records.
• Initiate and maintain communication with clients and linked attorney firms throughout the transaction.
• Independently prepare loan documents for signature by clients.
• Draft and prepare conveyancing documentation, including applications, powers of attorney, waivers of preference, resolutions and conveyancer’s certificates.
• Provide weekly progress reports to clients and bankers.
• Liaise with managing agents and linked attorney firms to ensure smooth transaction progression.
• Prepare lodgement documents and attend to all lodgement arrangements.
• Ensure all loan conditions are met to facilitate successful registration at the relevant Deeds Registry.
• Manage registrations within agreed turnaround times and service level standards.
• Attend to all financial aspects of transactions, including the collection of costs and disbursements.
• Respond to and resolve accounting and financial queries related to conveyancing matters.

Education

• Matric or equivalent qualification.
• Secretarial Diploma.

Experience

• Minimum of 7+ years’ experience handling mortgage bond registrations.
• Demonstrated experience in commercial bond conveyancing matters.
• Proven ability to manage conveyancing transactions independently from inception to registration.
• Experience managing high volumes of conveyancing files with excellent typing skills.

Job Specific Competencies

• Commercial Conveyancing Expertise
• Technical Drafting and Documentation Accuracy
• Risk Management and Regulatory Compliance
• Client and Stakeholder Relationship Management
• File, Time and Process Management
• Financial Administration within Conveyancing
• System and Technology Proficiency
• Team Collaboration and Knowledge Sharing