Conveyancing Secretary (Bonds) at IGrow Wealth Investments

• You will manage all bankable transactions, ensuring bond conditions, compliance, and registrations are completed accurately and within agreed turnaround times.
• The role involves working closely with attorneys, clients, banks, bond consultants, and key internal stakeholders to ensure the smooth registration of all deals.

To qualify for this position, you need:

• Matric.
• Conveyancing Qualification (advantageous).
• 3 to 5 years Conveyancing experience in Bonds with Conveyancing Attorneys.
• Bonds registration expertise - handling high volume of files.
• Deadline driven.
• Strong and accurate admin skills
• Strong communications skills.
• Accurate record keeping skills.
• Liaising with Conveyancing Attorneys and Conveyancing Secretaries.
• Liaising with internal stakeholders.

Duties and responsibilities include, but not limited to:

• Auditing all bankable transactions to confirm that bond conditions and bank requirements have been satisfied prior to registration, and proactively resolving potential bottlenecks.
• Ensuring full compliance with FICA and regulatory requirements by compiling, verifying, and submitting complete FICA packs to registration attorneys upon instruction.
• Liaising with bond registration attorneys to monitor drafting, guarantees, and signing appointments, and following up to prevent process delays.
• Conducting regular coordination with attorneys involved in company developments to review progress, timelines, and risks.
• Liaising directly with clients to obtain outstanding information, assist with scheduling signing appointments, and support attorneys where challenges arise.
• Acting as a key communication link between clients, tenants, banks, and attorneys regarding retention upliftments and related requirements.
• Coordinating with accountants and attorneys to obtain auditors’ reports, loan account certificates, and all required supporting documentation.
• Actively managing and tracking bankable deals to ensure registration within a 45-day turnaround period, escalating risks to management where necessary.
• Maintaining accurate reporting on transaction status, readiness, and performance against timelines.
• Working closely with internal and external stakeholders to ensure effective coordination and seamless registrations.
• Upholding strong compliance practices, attention to detail, and adherence to bond registration and banking requirements.
• Managing multiple transactions simultaneously while maintaining high accuracy, service standards, and organisational effectiveness.