Coordinator Brand Marketing and Communication.INT ORT. at Airports Company South Africa

Key Performance Outputs
The successful candidate, reporting to the Senior Manager Corporate Services, will be responsible for the following:

• Perform and oversee office administration. 
• Assist in implementation of interventions.
• Replenish levels of stock, stationery and functional sundries in line with SCM.
•  Assist with necessary travel and accommodation arrangements. 
•  Coordinate special projects and events.
•  Schedule and coordinate meetings in terms of invitations, conference room, catering etc.
• Manage internal and external emails.
• Receive and host incoming visitors.
• Coordinate functional communications which may include screening calls and publishing of communications to stakeholders.
• Transcribe record and distribute minutes of meetings to relevant parties.
• Maintenance of documentation and document management system.
• Respond to request, queries and complaints as and when required, direct accordingly.
• Manage and maintain hard copy and electronic filing system.
• Recordkeeping, retrieving and filing of relevant documentation.
• Management of master and archive documentation. 
• Assist in preparation of tender documentation and process as and when required.
• Log functional activity and/or maintain the functional system.
• Coordinate and extract reports from functional system to enable reporting of functional activities.
• Ensure the resolution of system related issues.
• Conduct research to assist with the implementation of continuous improvement initiatives in functional area.
• Complete trend analysis through qualitative data collection methods.
• Conduct benchmarks and impact studies on completed initiatives.
• Conduct feasibility studies in functional area for envisaged initiatives and projects.
• Give input into the SCM process for the sourcing of contractors/Service Providers.
• Facilitate contractor activity on site in line with SLA.
• Conduct inspections and audits of Contractor activity on site.
• Monitor functional contracts to ensure effective planning for their renewal through SCM processes.
• Assist with the drafting and scoping of SCM documents and templates and submit in accordance with DLA’s.
• Oversee and coordinate the payment of functional suppliers.
• Reconcile travel budget for functional area.
• Respond to request, queries and escalated complaints. Escalate to relevant personnel when unresolved.
• Ensure effective communication with stakeholders and customers to enable high satisfaction levels.
• Build, support and maintain healthy internal and external relationships to ensure achievement of organizational goals.
• Adhere to and ensure adherence to statutory regulations, organisational standards, policies and procedures. Report non-compliance and implement corrective actions to ensure compliance.
• Ensure all source documentation is confidentially maintained, securely stored and filed in accordance with Standard Operating procedures. 

Technical Skills and Experience

The following skills and experience or the equivalent of such will be required: 

• Diploma in the relevant area is essential.
• 2-3 years’ Operational experience within the relevant functional discipline is essential.
• 1-2 years Supervisory experience within the relevant functional discipline is recommended.
• Intermediate Microsoft Office Skills 
• Code B, Motor vehicle license.